HRA Board of Commissioners Meeting 02/06/2012

February 06, 2012 at 6:00 P.M.

Finance Committee will meet at 5:00 P.M.

HRA Office - 42 Canal Road, Turners Falls, MA

1.      Convene- Roll call and introduction of guests

2.      Topics for discussion and possible action:

a.      Approve minutes of the January 09, 2012 regular meeting of the HRA Board of Commissioners

b.      Acknowledge receipt of the January 2012 accounts payable warrant

c.      Approve revisions to the Section 8 HCV Administrative Plan

d.      Renew management agreement between HRA and the Wisdom Way Solar Village Condominium Association Trust

e.      Appoint Commissioners to represent the HRA Board on the Board of Directors of Rural Development, Inc.

f.        Appoint ad-hoc personnel committee

3.      Executive Director’s Report to the Board of Commissioners to include:

a.      Policy Report

b.      Personnel Report

c.      Program Updates

d.      Finance Report

4.      Staff Reports to be distributed to commissioners in advance of the meeting

  

 This agenda was prepared by Robin Sherman, Executive Director

                                          

Dr. Martin Luther King, Jr. Observance

The FCRHRA office will be closed on Monday, January 16 in observance of the birthday of Dr. Martin Luther King, Jr.

HRA Board of Commissioners Meeting 01/09/2012

*REVISED*
HRA Board of Commissioners

Regular Meeting

January 9, 2012 at 6:00 P.M.

Finance Committee will meet at 5:30 P.M.

HRA Office - 42 Canal Road, Turners Falls, MA

1.      Convene- Roll call and introduction of guests

2.      Topics for discussion and possible action:

a.      Approve minutes of the December 5, 2011 regular meeting

b.      Acknowledge receipt of the accounts payable warrant for December 2011

c.      Introduction of new department heads

d.      Award a contract for the installation of low-flow toilets

e.      Award contracts for Project Based Vouchers

f.        Review and approve revised job descriptions for the HCEC Director, Director of Asset Management, Housing Management Assistant

g.      Approve extension of a loan to RDI by Life Insurance Community Investment Initiative, LLC guaranteed by HRA

h.      Authorize the execution of a contract with DHCD for HCEC funding

i.         Designate an Environmental Certifying Officer for FCRHRA

j.         Award a contract for cleaning services for HRA main office
k.   Execute budget, salary and year-end financial certifications for DHCD

3.      Executive Director’s Report to the Board of Commissioners

4.      Staff Reports to be distributed to commissioners in advance of the meeting

        This agenda was prepared by: Robin Sherman, Executive Director

Early Closure

HRA will close at 12:00PM on Friday, December 9th.

2012 Schedule of Meetings

Proposed dates for 2012 HRA Board Meetings

Location: HRA Office 42 Canal Road

(knock on recessed door along canal for entry)

Turners Falls, MA

Time: 6:00 P.M.

Meetings of the Board of Commissioners of the HRA are typically held on the first Monday of every month, exceptions are noted below.  The Finance Committee typically meets at 5:00 pm preceding Board meetings; knock on first door along canal for entry. All meetings are open to the public.

January 9, 2012*

February 6, 2012

March 5, 2012

April 2, 2012

May 7, 2012

June 4, 2012

July 9, 2012*

August 6, 2012

September 10, 2012*

October 1, 2012 (Annual and Regular Meetings)

November 5, 2012

December 3, 2012

*Please note that this meeting is scheduled for the second Monday of the month

HRA Board of Commissioners Meeting 12/05/2011

HRA Board of Commissioners
**REVISED**

Regular Meeting

December 5, 2011 at 6:00 P.M.

Finance Committee will meet at 5:00P.M.

HRA Office - 42 Canal Road, Turners Falls, MA

1.      Convene- Roll call and introduction of guests

2.      Topics for discussion and possible action:

a.      Approve minutes of the November 14, 2011 regular meeting

b.      Release and make of public record the minutes of the executive session of the HRA Board of Commissioners held on October 20, 2010

c.      Release and make of public record the minutes of the executive session of the HRA Board of Commissioners held on November 1, 2010

d.      Release and make of public record the minutes of the executive session of the HRA Board of Commissioners held on November 8, 2010

e.      Release and make of public record the minutes of the executive session of the HRA Board of Commissioners held on November 18, 2010

f.        Acknowledge receipt of accounts payable warrant for November 2011

g.      Review and approve Chapter 7 of the Section 8 Administrative Plan

h.      Approve the use of new income limits as published by HUD

i.         Award a contract for the installation of low-flow toilets

j.         Award a contract for auditing services

k.       Review and approve a revised job description for the Director of Finance

l.         Appoint the Executive Director as interim unit treasurer for the Franklin Regional Retirement System

m.    Complete budget and Executive Director salary certification paperwork at the request of DHCD

n.      Authorize Leslie Brown, as Treasurer, to sign checks on behalf of the agency

o.      Receive finance report

p.      Receive update on Ashfield House

q.      Receive update on the Wisdom Way Solar Village

3.      Executive Director’s Report to the Board of Commissioners

4.      Staff Reports to be distributed to commissioners in advance of the meeting

This agenda was prepared by: Robin Sherman, Executive Director

HRA Board of Commissioners, Regular Meeting, 11/14/11 @ 6pm

HRA Board of Commissioners

Regular Meeting

November 14, 2011 at 6:00 P.M.

HRA Office - 42 Canal Road, Turners Falls, MA

1.     Convene- Roll call and introduction of guests

2.     Minutes of the September 27, 2011 Nominating Committee meeting and October 3, 2011 regular and annual meetings for review and approval

3.     Staff Reports to be distributed to commissioners in advance of the meeting

4.     Topics for discussion and possible action:

a.      Acknowledge receipt of accounts payable warrant for October 2011

b.      Approve Chapter 6 of the Housing Choice Voucher Program Administrative
   Plan

c.      Approve SEMAP certification report

d.      Review and approve revised FSS Program Action Plan.

e.      Discuss status of Request for Proposals for Project-Based Vouchers

f.       Discuss and vote on early retirement initiative

g.      Acknowledge receipt of FY 2012 Final Fair Market Rents for Existing Housing

h.      Complete budget and Executive Director salary certification paperwork at 
    the request of DHCD

i.       Accept price proposal submitted by Sandri’s for delivery of propane

j.       Approve FCRHRA Cell Phone Policy

k.      Approve and execute a contract amendment for Work Plan 1023 (furnace
   replacement at Charlemont family housing).

l.       Receive update on Ashfield House

m.     Receive a report from the Executive Director

This agenda was prepared by:

               Robin Sherman, Executive Director