HRA Board of Commissioners
Regular Meeting
January 4, 2021
4:30 PM

 Via Zoom
Join Zoom Meeting
https://zoom.us/j/95574078783?pwd=TEtVMEZJcHpieDVKeGZieS9wazIvZz09
Meeting ID: 955 7407 8783
Passcode: 334654
Dial by your location
1 646 558 8656
Meeting ID: 955 7407 8783
Passcode: 334654

1.  Convene

2.  Actions
    a. Minutes of the November 19, 2020 annual meeting
    b. Minutes of the November 25, 2020 annual meeting (continued) and regular meeting
    c. November and December AP Warrant

3. Staff Reports

4. Other Business

    a. RDI update- Leslie Brown
    b. Board member contact information

5.  Documents for Informational Purposes

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners

Annual Meeting Continued

November 25, 2020

1:30PM 

Via Zoom

https://us02web.zoom.us/j/86465765243?pwd=Z0YySnNlUnErQ1Y3SzFBMkJsVVZuUT09 

Meeting ID: 864 6576 5243

Passcode: 204530

Dial by your location

+1 646 558 8656

Meeting ID: 864 6576 5243

Passcode: 204530

 

1.     Convene

2.     Actions

a.     Approve FY2020 year-end Forms and Certifications

b.     Approve FY2021 Budget

 

3.     Adjourn

 

This agenda was prepared by Gina Govoni, Executive Director

 

       

 

HRA Board of Commissioners
Regular Meeting Rescheduled
November 25, 2020

2:00PM

Via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/86465765243?pwd=Z0YySnNlUnErQ1Y3SzFBMkJsVVZuUT09

Meeting ID: 864 6576 5243
Passcode: 204530
Dial by your location
+1 646 558 8656
Meeting ID: 864 6576 5243
Passcode: 204530

 

1. Convene

2.  Actions
    a. Approve Section 8 Management Assessment Program (SEMAP) Submission
    b. Approve the PHA Annual Plan
    c. Authorize the contract for HQS Inspections
    d. Pathway Contract
    e. Town of Orange FY20CDBG-CV Social Service Contract
    f.  Authorize Contract for FCRHRA FISH Project #358131 
    g. Approve the minutes of the September 14, 2020 regular meeting 
    h. Approve the September and October 2020 AP Warrant
    i. Approve HRA Personnel Handbook V.15 as amended 
    j. Approve Management Services Agreements with SHA
    k. Approve Management Services Agreements with RDI 
    l.  Approve the proposed meeting dates for calendar year 2021         

3. Staff Reports summarizing the HRA department activities for the month of September & October 2020 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    a. Leslie Brown gives RDI update
    b. Board member contact information

5.  Documents for Informational Purposes

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

 

 

HRA Board of Commissioners

Annual Meeting

November 19, 2020

 4:30PM
Via Zoom

https://us02web.zoom.us/j/84264894912?pwd=a3oxUVBPUm5xV0JZUUhyYk8xOG1ndz09

Meeting ID: 842 6489 4912
Passcode: 731135
Dial by your location
+1 646 558 8656 
Meeting ID: 842 6489 4912
Passcode: 731135

 

1.     Convene

2.     Actions

a.     Accept and approve the 2020 annual report

b.     Nomination and Election of Officers

c.     Appoint Commissioners to serve on the Rural Development, Inc. Board of Directors

d.     Approve FY2020 year-end Forms and Certifications

e.     Approve FY2021 Budget

 

3.     Other Business not reasonably anticipated 48 hours in advance

                

4.     Adjourn

 

This agenda was prepared by Gina Govoni, Executive Director

 

 

 

HRA Board of Commissioners
Regular Meeting
November 19, 2020
5:00PM
Via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/84264894912?pwd=a3oxUVBPUm5xV0JZUUhyYk8xOG1ndz09
Meeting ID: 842 6489 4912
Passcode: 731135
Dial by your location
+1 646 558 8656 
Meeting ID: 842 6489 4912
Passcode: 731135

 

1. Convene

2.  Actions
    a. Approve Section 8 Management Assessment Program (SEMAP) Submission
    b. Approve the PHA Annual Plan
    c. Approve the minutes of the September 14, 2020 regular meeting of the Board as prepared
    d. Approve the September and October 2020 AP Warrant
    e. Approve HRA Personnel Handbook V.15 as amended 
    f. Approve Management Services Agreements with SHA and HRA
    g. Approve Management Services Agreements with RDI
    h.  Approve the proposed meeting dates for calendar year 2021
    i. Pathway Contract
    j. Orange Social Service           

3. Staff Reports summarizing the HRA department activities for the month of September & October 2020 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    a. Leslie Brown gives RDI update
    b. Board member contact information

5.  Documents for Informational Purposes

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

 

 

HRA Board of Commissioners
Regular Meeting
September 14, 2020
4:30PM
Via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/81483093847?pwd=QVpuVk50SHhDa3FLNU1KVGhrbkx2dz09
Meeting ID: 814 8309 3847
Passcode: 210217
1 646 558 8656
Meeting ID: 814 8309 3847
Passcode: 210217

1. Convene

 2.  Actions

a.    Approve the 9/30/19 Financial Statements as presented by EFPR

b.    Financial review for nine months ending 6/30/2020

c. Approve the August 3, 2020 regular meeting minutes of the board

d. Approve the August 2020 AP Warrant
e. Approve contract for building improvements
f. Approve FY2021 HUD Fair Market Rent for Franklin County 
g.  Approve FY2021 Payment Standards for Franklin County 
h. Approve FY2021 Utility Allowance Charts for Franklin County
i. Approve the Section 8 Administrative Plan as amended 
j.  Approve the Landlord Incentive Program extension to 5/1/2021
k. Authorize Project Based Voucher Program Request for Proposals-#2020-01 
l. Authorize appointment of the Project-Based Voucher (PBV) Program Selection Panel
m. Approve the HRA Personnel Handbook as amended 
n. Approve the FY21 HCEC Contract as presented
o. Approve the HRA Custodian Job Description
p. Approve the Housing Navigator Job Description
q. Approve the recommendation to remove Commissioner Sonya Hamdan
r. Approve rescheduled date for annual and regular HRA Board of Commissioners Meeting

3. Staff Reports summarizing the HRA department activities for the month of August 2020 will be distributed in advance and reviewed at this meeting.

4. Other Business

a.    Leslie Brown gives RDI update

b.    Board member contact information

5.  Documents for Informational Purposes

6. Other business not reasonably anticipated 48 hours in advance

7. Resident and Public Participation

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

 HRA Personnel Handbook Committee  

 August 18, 2020 at 1:00PM 

Via Zoom 

Join Zoom Meeting 

https://us02web.zoom.us/j/81037737910

Meeting ID: 810 3773 7910 

Dial by your location 

1 646 558 8656 US 

 Meeting ID: 810 3773 7910 

1. Agenda:

         a. Discuss revisions to HRA Personnel Handbook

This agenda was prepared by Gina Govoni, Executive Director 

HRA Board of Commissioners
Regular Meeting
August 3, 2020
4:30PM

*****AMENDED*****

Via Zoom
Join Zoom Meeting

https://us02web.zoom.us/j/88535598032?pwd=L3lZWVZCcW9OZnNobnprUzJORk9yQT09

Meeting ID: 885 3559 8032

Passcode: 984252
Dial by your location

+1 312 626 6799 US
Meeting ID: 885 3559 8032
Passcode: 984252

1. Convene

2.  Actions

a. Approve the July 6, 2020 regular and Annual Plan meeting minutes of the Board

b. Approve the July 2020 AP Warrant

c. Approve amended FY 2020 budget

d. Approve Contract for architectural services- COVID related office building modification
e. Authorize the execution of the CDBG Emergency Rental and Mortgage Assistance (ERMA) Program with Town of Agawam
f.  Authorize and approve the Community Preservation Act Grant Agreement for Rental Assistance Program between the Town of Sunderland and HRA
g. Authorize and approve the Agreement between HRA and FRCOG related to Services for Housing Access Policy, Systems, and Environment Change
h. Approve the HRA Board of Commissioners Description as amended
i. Review revised Grievance Policy
j. Approve changes to the 9/30/2020 budget certification

           

3. Staff Reports summarizing the HRA department activities for the month of July 2020
    will be distributed in advance and reviewed at this meeting.

4. Other Business

a.    Leslie Brown gives RDI update

b.    Board member contact information

5.  Documents for Informational Purposes

     

6. Other business not reasonably anticipated 48 hours in advance

7. Resident and Public Participation

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
August 3, 2020
4:30PM
Via Zoom
Join Zoom Meeting

https://us02web.zoom.us/j/88535598032?pwd=L3lZWVZCcW9OZnNobnprUzJORk9yQT09

Meeting ID: 885 3559 8032

Passcode: 984252
Dial by your location

+1 312 626 6799 US
Meeting ID: 885 3559 8032
Passcode: 984252

1. Convene

2.  Actions

a. Approve the July 6, 2020 regular and Annual Plan meeting minutes of the Board.
b. Approve the July 2020 AP Warrant.
c. Approve amended FY 2020 budget.

d. Approve Contract for architectural services- COVID related office building modification.

e. Authorize the execution of the CDBG Emergency Rental and Mortgage Assistance (ERMA) Program with Town of Agawam.
f.  Authorize and approve the Community Preservation Act Grant Agreement for Rental Assistance Program between the Town of Sunderland and HRA. 
g. Authorize and approve the Agreement between HRA and FRCOG related to Services for Housing Access Policy, Systems, and Environment Change.
h. Approve the HRA Board of Commissioners Description as amended. 
i. Review revised Grievance Policy.

3. Staff Reports summarizing the HRA department activities for the month of July 2020 will be distributed in advance and reviewed at this meeting.

4. Other Business

a.    Leslie Brown gives RDI update

b.    Board member contact information

5.  Documents for Informational Purposes

     

6. Other business not reasonably anticipated 48 hours in advance

7. Resident and Public Participation

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
July 6, 2020
4:30PM
Via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/89382416990?pwd=WEZad2l1NFduWURJdGl6ZXExeFdUUT09
Meeting ID: 893 8241 6990
Password: 266483
Dial by your location
        +1 312 626 6799 US
Meeting ID: 893 8241 6990
Password: 266483

1. Convene

2.  Actions

a. Approve the June 1, 2020, regular meeting minutes of the Board.

b. Approve the June 2020 AP Warrant.

c. Approve the Section 8 HRA Admin Plan Chapter 4 as amended.

d. Approve the Section 8 Landlord Incentive Program.

e. Authorize the execution of Memorandum of Understanding between HRA and Three County Continuum of Care Community Action Pioneer Valley regarding the Mainstream Voucher Program.

f.  Authorize the execution of Memorandum of Understanding between HRA and LifePath Mainstream Voucher Program (811).

g.  Approve the FY21 RAFT Contract.

h. Approve the FY21 HomeBASE Contract.

i. Approve the FY21 HCEC Contract.

j.  Authorize the execution of the Way Finders Subcontract Agreement for  Division of Banks Services.

 k. Authorize the execution of two (MTW & CDBG) Emergency Rental and Mortgage Assistance (ERMA) Programs.

l. Authorize the execution of the Town of Ashfield Housing Rehabilitation Revolving Loan Program as amended.

m.  Approve the HRA Internal Control Policy as amended.

n. Authorize and Execute the Regional Legal Services Program for State-Aided Housing Programs Participation Agreement.

o. Approve changes to the calculation methodology in the existing ExecutiveDirector Contract.

p. Approve the HRA FY2021 Annual Plan.

3. Staff Reports summarizing the HRA department activities for the month of June 2020 will be distributed in advance and reviewed at this meeting.

4. Other Business

a.      Leslie Brown gives RDI update

b.      Board member contact information

5.  Documents for Informational Purposes

     

6. Other business not reasonably anticipated 48 hours in advance

7. Resident and Public Participation

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

Annual Plan Review Meeting
July 6, 2020
5:00PM
Via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/89382416990?pwd=WEZad2l1NFduWURJdGl6ZXExeFdUUT09
Meeting ID: 893 8241 6990
Password: 266483
Dial by your location
        +1 312 626 6799 US
Meeting ID: 893 8241 6990
Password: 266483

Discussion:
1. Review and discuss the HRA Proposed Annual Plan for FY2021.

            Pre-Submitted Questions:

Notice of Public Hearing
*Amended virtual connection*

Monday, July 6, 2020

5:00PM

Via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/89382416990?pwd=WEZad2l1NFduWURJdGl6ZXExeFdUUT09
Meeting ID: 893 8241 6990
Password: 266483
Dial by your location
        +1 312 626 6799 US
Meeting ID: 893 8241 6990
Password: 266483

Franklin County Regional Housing and Redevelopment Authority (FCRHRA), in preparation of their Public Housing Annual Plan, will present a draft of the proposed Plan for public comment.

The FCRHRA invites public comment on the Plan inclusive of tenants, members of the communities of which the authority serves and members of the public to express comments regarding the plan. The Annual Plan covers a broad range of goals and objectives, operations of the Authority as well as an outline for future needs of the Authority.

HRA Board of Commissioners
Regular Meeting
June 1, 2020
4:30PM
Via: GoToMeeting
HRA June Regular Board Meeting
From your computer, tablet or smartphone:
https://global.gotomeeting.com/join/991362925
Or call by  phone:
United States (Toll Free): 1 877 568 4106
Access Code: 991-362-925

1. Convene

2.  Actions

a. Approve the minutes of the May 4, 2020 regular meeting of the Board as  
        prepared.
b. Approve the May 2020 AP Warrant
c. Approve the modified Streamlined 50075-HCV Annual PHA Plan
d. Approve the COVID-19 Administrative Plan Addendum
e. Approve FCRHRA Rent Collection Policy

f.  Approve updated Grievance Policy

g. Approve updated Procurement Policy

h. Discussion of Hampshire Regional Housing Authority regionalization opportunity

3. Staff Reports summarizing the HRA department activities for the month of May 2020 will be distributed in advance and reviewed at this meeting.

4. Other Business

a.        Leslie Brown gives RDI update

b.       Board member contact information

5.  Documents for Informational Purposes

     

6. Other business not reasonably anticipated 48 hours in advance

7. Resident and Public Participation

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director