HRA Board of Commissioners
Special Meeting
November 25, 2019
5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions

a.     Approve the Top 5 Compensation Form

b.     To certify the Fy19 year-end financial statements

3. Other Business

4. Other business not reasonably anticipated 48 hours in advance

5.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director     

           

           

HRA Board of Commissioners

Annual Meeting

November 4, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority

Kulik Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

1.       Convene

2.       Actions

a.       Accept and approve the 2019 annual report

b.       Nomination and Election of Officers

c.       Approve FY2020 Budget

d.       Approve DHCD LHA Executive Director Salary Calculation Worksheet effective FY10/1/2019

e.       Approve Write Off Payable to HRA from RDI

f.         Approve Plan for CCLP Refinance Proceeds to HRA to be re-loaned to RDI for Sunderland Senior Housing Project

3.       Other Business not reasonably anticipated 48 hours in advance

                      

4.       Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
November 4, 2019 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2.  Actions
    a. Approve the minutes of the September 9, 2019 regular meeting of the Board as  prepared.
    b. Approve the September 2019 AP Warrant
    c.  Approve the October 2019 AP Warrant
    d. Approve HUD Fair Market Rent for FY2020
    e. Approve FY2020 Utility Charts
    f.  Approve FY2020 Payment Standards for HCV Program
    g.  Approve HAP Contract between HRA and Service Net, Inc.
    h. Approve Section 8 Management Assessment Program (SEMAP) Submission
    i.  Approve Amendment No.1 to Agreement between Geosite, Inc and Franklin County Regional Housing &  Redevelopment Authority
    j. Approve HCEC FY2020 Budgets for Contracts
    k.  Approve HCEC DirectorJob Description
    l. Approve amended Director of Property Management & Procurement Job Description
    m.  Approve Forgiveness Subordination Transfer Policy as amended
    n.  Authorize the Executive Director to execute the following Community Development Block Grant-related contracts and agreements:
                 i. Contract with the Town of Montague for Administration of the FY19 CDBG grrant
                ii. Contract with the Town of Orange for Administration of the FY19 CDBG grant
                iii. Contract with the Town of Wendell for Administration of the FY19 CDBG grant
                iv. Contract with Lead Inspection Consultants for inspection services for the FY19 Orange CDBG grant and the FY19 Wendell CDBG grant
    o. Approve SHA Management Services Agreement
    p.  Authorize representatives for Massachusetts Municipal Depository Trust
    q.  Approve Amended Internal Control Policy
    r.  Approve Wage Match for State Housing Program Tenants
    s. Approve Change Order #2 FISH No. 358096-Squakheag Village Parking Lot Remove and  Replace Damaged Concrete Sidewalks
    t. Approve Certificate of Final Completion FISH No. 358096- Squakheag Village Parking Lot 

3. Staff Reports summarizing the HRA department activities for the month of September & October 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    u. Leslie Brown gives RDI update
    v. Board member contact information

5.  Documents for Informational Purposes
    w. PHN 2019-21 Executive Director Salary and Qualifications Schedule
    x. PHN 2019-22 FY2020 Budget Guidelines
    y. PHN 2019-22 Addendum #1 Fy2020 Budget Guidelines
    z. Public Hearing Regarding the Draft 2020-2021 QAP for the Low Income Housing Tax Credit (LIHTC)      i. PHN 2019-24 NOFA Technical Assistance for Creation of Regional Housing Authority Entities

    ii. PHN 2019-25- AIMM Program Rules and Application

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

THE HRA BOARD OF COMMISSIONERS

ANNUAL AND REGULAR MEETING

SCHEDULED FOR THIS EVENING,

MONDAY, OCTOBER 7, 2019at 5:30PM

HAS BEEN CANCELED.

A RESCHEDULED DATE IS TBD.

HRA Board of Commissioners

Annual Meeting

October 7, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority

Kulik Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

1.      Convene

2.      Actions

a.     Accept and approve the 2019 annual report

b.     Nomination and Election of Officers

c.   Approve FY2020 Budget 

3.      Other Business not reasonably anticipated 48 hours in advance

                

4.      Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
October 7, 2019 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

*****AMENDED****

1. Convene

2.  Actions
    a. Approve the minutes of the September 9, 2019 regular meeting of the  Board as prepared.
    b. Approve the September 2019 AP Warrant
    c. Approve HUD Fair Market Rent for FY2020
    d. Approve FY2020 Utility Charts
    e.  Approve FY2020 Payment Standards for HCV Program
    f.  Approve HAP Contract between HRA and Service Net, Inc.
    g.  Approve Amendment No.1 to Agreement between Geosite, Inc and Franklin County Regional Housing & Redevelopment Authority
    h. Approve HCEC FY2020 Budgets for Contracts
    i. Approve HCEC Manager Job Description
    j.  Approve Forgiveness Subordination Transfer Policy as amended
    k. Approve SHA Management Services Agreement
         

3. Staff Reports summarizing the HRA department activities for the month of September 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    l. Leslie Brown gives RDI update
    m. Board member contact information

5.  Documents for Informational Purposes
   n. PHN 2019-21 Executive Director Salary and Qualifications Schedule
    o. PHN 2019-22 FY2020 Budget Guidelines
    p. PHN 2019-22 Addendum #1 Fy2020 Budget Guidelines
   q. Public Hearing Regarding the Draft 2020-2021 QAP for the Low Income Housing Tax Credit (LIHTC)  

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
October 7, 2019 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2.  Actions
    a. Approve the minutes of the September 9, 2019 regular meeting of the Board  as prepared.
     b. Approve the September 2019 AP Warrant
     c. Approve HUD Fair Market Rent for FY2020
     d. Approve FY2020 Utility Charts
      e.  Approve FY2020 Payment Standards for HCV Program
      f.  Approve HAP Contract between HRA and Service Net, Inc.
      g. Approve HCEC FY2020 Budgets for Contracts
      h. Approve HCEC Manager Job Description
      i.  Approve Forgiveness Subordination Transfer Policy as amended
      j. Approve SHA Management Services Agreement
         

3. Staff Reports summarizing the HRA department activities for the month of September 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
     k. Leslie Brown gives RDI update
      l. Board member contact information

5.  Documents for Informational Purposes
     m. PHN 2019-21 Executive Director Salary and Qualifications Schedule
      n. PHN 2019-22 FY2020 Budget Guidelines
      o. PHN 2019-22 Addendum #1 Fy2020 Budget Guidelines
      p. Public Hearing Regarding the Draft 2020-2021 QAP for the Low Income Housing Tax Credit (LIHTC)

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
September 9, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

*****Amended*****

1. Convene

2.  Actions
    a. Approve the minutes of the August 8, 2019 regular meeting of the Board as  
        prepared.
    b. Approve the August 2019 AP Warrant.
    c. Approve Board Meeting Time Change to 5:30pm.
    d. Approve Change Order #1 RCAT FISH Project 358096- Squakheag Village Paving Repairs.
     e. Approve and accept lowest bidder JD&D for FISH Project 358118-Charlemont Roof Project.
     f. Authorize the execution of the Way Finders Agreement for Division of Banks Funding.

3. Staff Reports summarizing the HRA department activities for the month of August 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    g. Leslie Brown gives RDI update
    h. Board member contact information

5.  Documents for Informational Purposes
    i. Public Housing Notice “PHN 2019-17-DHCD 2019 Facility Condition, Accessibility and Sustainability Assessment of State –Aided Public Housing

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

HRA Board of Commissioners
Regular Meeting
September 9, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2.  Actions
    a. Approve the minutes of the August 8, 2019 regular meeting of the Board as  
        prepared.
    b. Approve the August 2019 AP Warrant.
    c. Approve Board Meeting Time Change to 5:30pm.
    d. Approve Change Order #1 RCAT FISH Project 358096- Squakheag Village Paving Repairs.
    e. Approve and accept lowest bidder JD&D for FISH Project 358118-Charlemont Roof  Project.

3. Staff Reports summarizing the HRA department activities for the month of August 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    f. Leslie Brown gives RDI update
    g. Board member contact information

5.  Documents for Informational Purposes
    h. Public Housing Notice “PHN 2019-17-DHCD 2019 Facility Condition, Accessibility and Sustainability Assessment of State –Aided Public Housing

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

HRA Board of Commissioners
Regular Meeting
August 8, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

****Amended****

1. Convene

2. FY18 audit presentation by Mike Guyder

3. Actions

a. Approve the minutes of the July 16, 2019 regular meeting of the Board as prepared.
b. Approve the July 2019 AP Warrant.
c. Approve and Authorize additional signatories on all HRA bank accounts, removing signatory, William H. Abrashkin.
d. Approve amended Director of Finance Job Description.
e. Approve amended Staff Accountant Job Description.
f. Approve amended Asset Management Assistant Job Description.
g. Authorize Leased Housing Director, Katelyn Reardon to submit an application for additional mainstream vouchers.
h. Approve amended Handbook Receipt Acknowledgement Form.
i. Approve amended and added language to the Personnel Handbook under section 3.4.5.1-Transportation & 3.4.5.2-Conference, Training & Extended Travel.

j. Approve the amended Travel Policy.
K. Approve and accept the RCAT Program Terms of Services.
l. Approve CEDAC Construction Monitoring Services Consultant Agreement

4. Staff Reports summarizing the HRA department activities for the month of July 2019 and will be distributed in advance and reviewed at this meeting.

5. Other Business

           m. Leslie Brown gives RDI update
           n.  Review and discuss current HRA Bylaws

6. Documents for Informational Purposes
          o. June/July MassNAHRO Newsletter
          p. PHN 2019-02-Mobile Voucher Maximum Rents
         q.  Board member contact information

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
August 8, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. FY18 audit presentation by Mike Guyder

3. Actions

a. Approve the minutes of the July 16, 2019 regular meeting of the Board as prepared.
b. Approve the July 2019 AP Warrant.
c. Approve and Authorize additional signatories on all HRA bank accounts, removing  signatory, William H. Abrashkin.
d. Approve amended Director of Finance Job Description.
e. Approve amended Staff Accountant Job Description.
f. Approve amended Asset Management Assistant Job Description.
g. Authorize Leased Housing Director, Katelyn Reardon to submit an application for additional mainstream vouchers.
h. Approve amended Handbook Receipt Acknowledgement Form.
i. Approve amended and added language to the Personnel Handbook under section 3.4.5.2 Conference, Training & Extended Travel.
j. Approve the amended Travel Policy.
K. Approve and accept the RCAT Program Terms of Services.
l. Approve CEDAC Construction Monitoring Services Consultant Agreement

4. Staff Reports summarizing the HRA department activities for the month of July 2019
    and will be distributed in advance and reviewed at this meeting.

5. Other Business
           m. Leslie Brown gives RDI update
           n.  Review and discuss current HRA Bylaws

6. Documents for Informational Purposes
          o. June/July MassNAHRO Newsletter
          p. PHN 2019-02-Mobile Voucher Maximum Rents
          q.  Board member contact information

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

Franklin County Regional Housing and Redevelopment Authority
 Kulik Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

THE HRA BOARD OF COMMISSIONERS

REGULAR MEETING SCHEDULED

FOR MONDAY, AUGUST 5, 2019 AT 5:30PM

HAS BEEN RESCHEDULED TO

THURSDAY, AUGUST 8 AT 5:30PM

HRA Board of Commissioners
Regular Meeting
July 16, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions

   a. Review Forgiveness Request Appeal and Approve One of the Three Options for Forgiveness
   b.  Authorize Executive Director, Gina Govoni, to Approve Amendment to FY16 Bernardston  Tri Town Community Development Block Grant
   c. Approve the minutes of the June 3, 2019 regular meeting of the Board as prepared.
   d. Approve the June 2019 AP Warrant
   e. Approve the Executive Director Salary Calculation Worksheet as Amended
   f. Approve the amended Executive Director contract between HRA Board of Commissioners and Gina Govoni as presented
   g. Approve advancement and use of vacation time for Executive Director
   h. Authorize Amanda Watson as contracting officer for RAFT and HomeBASE Contracts
   i. Approve the DHCD advanced RAFT and HomeBASE Contracts.
   j. Approve amendments to HRA CORI Policy
   k. Authorize and approve DHCD Project #358096-Paving Repairs, Squakheag Village 667-2 and Congress Street 705-1B
  l.  Approve Section 8 Housing Choice Voucher Program Annual Plan
  m. Approve HAP Contract: PBV Housing Assistance Payments Contract Existing Housing

3. Staff Reports summarizing the HRA department activities for the month of June 2019 will be distributed in advance and reviewed at this meeting.

4. Executive Director’s Report

5. Other Business
    n. Leslie Brown gives RDI update
    o. Board Member Contact Information

6. Documents for Informational Purposes
    p. Public Housing Notice-HCVP Special Fees to accompany PIH Notice 2019-08 Admin Fee
 Set-aside
    q.  Public Housing Notice “PHN 2019-17-Facility Condition, Accessibility and Sustainability Assessment of State-Aided Public Housing
     r. Franklin County Tenant Satisfaction Survey

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

Franklin County Regional Housing and Redevelopment Authority 

Kulik Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

THE HRA BOARD OF COMMISSIONERS

REGULAR MEETING SCHEDULED

FOR MONDAY, JULY 1, 2019 AT 5:30PM

HAS BEEN RESCHEDULED TO

TUESDAY, JULY 16 AT 5:30PM

HRA Board of Commissioners
Regular Meeting
June 3, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions

a. Approve the minutes of the April 1, 2019 executive session meeting of the Board as prepared          
b. Approve the minutes of the May 6, 2019 regular meeting of the Board as prepared
c. Approve the May 2019 AP Warrant
d. Approve rescheduling July 1, 2019 regular HRA board meeting due to the July 4^th  holiday
e. Approve language added to the Personnel Policy under section 3.4.5.1 Transportation
f.  Approve Contract of Employment for Executive Director
g. Rescind prior Executive Director Job Descriptions (Versions 1 & 3) and approve current Executive Director Job Description (Exhibit A).
j. Discuss Inquiry to Purchase Land in Sunderland Owned by HRA and any Interest in selling
k. Approve MA NAHRO GoSection8.com  Sublicense Agreement
l. Approve MA NAHRO Proposed Amendments to HRA’s Section 8 Administrative Plan
m. Discuss Paid Family Medical Leave Guidelines

3. Staff Reports summarizing the HRA department activities for the month of May 2019 and will be distributed in advance and reviewed at this meeting.

4. Executive Director’s Report

5. Other Business

n. Leslie Brown gives RDI update
o.  Public Housing Notice- PHN 2019-07-ADDENDUM #2-Request for Information: Creation of Regional Housing Authority Entities.
p. Public Housing Notice- PHN 2019-10 Addendum #1-Info Session for Public Housing NOFA’s.
q. Public Housing Notice- PHN 2019-13-Technical Assistance for Vacant Land Development.
r. Public Housing Notice-PHN 2019-14-Public Housing Innovations (PHI) Notice of Funding Availability
s.  Public Housing Notice “PHN 2019-15- Blanket Waiver of 760 CMR 6.04 and 760 CMR 6.05: Rent Determination for Retroactive TAFDC Payments Due to Repeal of Family Cap Rule
t.  Board member contact information

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn