HRA Board of Commissioners meeting January 2015

HRA Board of Commissioners

Regular Meeting

January 05, 2015 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.     Convene

2.     Actions

1. Approve the minutes of the regular meeting held on December 1, 2014
2. Approve the accounts payable warrant for December 2014
3. Authorize the execution of contracts/service agreements between HRA and:

                                          i.    Laura Baker, for grant writing services

                                         ii.    Coll’s Cleaning, for office cleaning services

                                        iii.    DHCD, for additional RAFT funds (amendment of existing contract)

                                        iv.    Hurley O’Neill & Company, for audit services and AUP fiscal review

                                         v.    The Town of Ashfield, extending professional services agreement

                                        vi.    Wisdom Way Solar Village Condominium Trust, for property management services

                                       vii.    Rural Development, Inc., for property management services in connection with CBH units at Wisdom Way Solar Village

4. Appoint two Commissioners to represent HRA on the Rural Development, Inc. Board of Directors
5. Approve changes to HCV administrative plan chapter 17

3.     Other Business

a.     Update on HRA strategic planning process

4.     Staff reports will be distributed in advance and reviewed at the meeting. 

5.     Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Shelburne Housing Authority Board of Commissioners Meeting - December

PLEASE POST IMMEDIATELY ON TOWN BULLETIN BOARD

Regular Meeting

of the Shelburne Housing Authority

 Board of Commissioners

Wednesday, December 10, 2014 6:00 P.M.

Highland Village Community Room

Highland Avenue, Shelburne Falls, MA

1) Convene- Roll Call

2)  Actions/Motions

                       

(a) Review and approve minutes of the November 19, 2014  regular meeting

(b) Review and approve revised budgets for submission to DHCD

(c) Review and approve change order for Sidewalk Improvement Project, Phase III to extend time of performance

3)  Other Business

(a)  Discuss response to power outage during the winter storm (11/26 through 11/27) and emergency preparedness plans

4)  Staff Reports will be distributed in advance and reviewed at the meeting

5)     Adjourn

This agenda was prepared by: Robin Sherman, Secretary

Career Opportunities at HRA!

We're looking for qualified candidates for two openings in our Community Development department.  Please visit our careers page to view the descriptions for the Community Development Program Manager and Community Development Administrative Assistant Positions. 

HRA Board of Commissioners Meeting- December

HRA Board of Commissioners

Regular Meeting

December 1, 2014 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.     Convene

2.     Actions

1. Approve the minutes of the regular meeting held on November 3, 2014
2. Approve the accounts payable warrant for November 2014
3. Approve and certify submission to DHCD of public housing and MRVP budgets for FY15
4. Approve and certify year-end financial statements for public housing and MRVP programs
5. Approve revisions to HRA’s procurement policy
6. Approve capital improvement plan
7. Declare surplus inventory
8. Appoint a representative to the Community Economic Development Strategy Committee
9. Approve contract amendment #2 between GeoSite and HRA, extending the term of the contract for inspection services

3.     Other Business

4.     Staff reports will be distributed in advance and reviewed at the meeting. 

5.     Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Shelburne Housing Authority Board of Commissioners Meeting- November

Regular Meeting

of the Shelburne Housing Authority

 Board of Commissioners

Wednesday, November 19, 2014 6:00 P.M.

Highland Village Community Room

Highland Avenue, Shelburne Falls, MA

1) Convene- Roll Call

2)  Actions/Motions

                       

(a) Minutes of the October 22, 2014  regular and annual meetings for approval

(b) Approve deadline extension for ramp project

(c) Approve amendment #3 to sub grantee agreement for Highland Village Parking Lot Improvements, Phase III (Sidewalk Project)

(d) Declare surplus equipment

3)  Staff Reports will be distributed in advance and reviewed at the meeting

4)  Other Business

(a)  Review Commissioner Handbook Section 4

(b)  Housing authority reform discussion

5)     Adjourn

This agenda was prepared by: Robin Sherman, Secretary

HRA Board of Commissioners Meeting November 2014

HRA Board of Commissioners

Regular Meeting

November 3, 2014 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.     Convene

2.     Actions

1. Approve the minutes of the regular and annual meetings held on October 6, 2014
2. Approve the accounts payable warrant for October 2014
3. Write off bad debt
4. Approve amendment to HRA’s contract for formula funding for FY 16 and FY 17
5. Review and approve Section 8 Management Assessment Program (SEMAP)  report for submission to HUD
6. Approve revised utility charts
7. Approve amendment to Household Assistance Supplement funding memorandum of understanding with HAP Housing
8. Approve revised job descriptions:

                                          i.    CD Program Manager

                                         ii.    Administrative Assistant (formerly Leased Housing Administrative Assistant)

9. Authorize the Executive Director to sign an agreement with Town of Leverett for the administration of CPA-funded homeownership program
10. Authorize execution of contracts for website upgrades
11. Award contract for elevator inspection and maintenance services
12. Award contract for the provision of coin-operating laundry services at state-aided properties
13. Award contract for propane
14. Award contract for fuel oil
15. Amend procurement policy to reflect changes in state procurement laws
16. Discussion and possible vote to close the office and offer an additional paid holiday for staff on 12/26/2014.
17. Approve amendment of contract with HAP for inspections services
18. Approve execution of contract for lead paint consultant

3.     Other Business

a.     A draft meeting schedule for calendar year 2015 will be distributed

4.     Staff reports will be distributed in advance and reviewed at the meeting. 

5.     Adjourn

This agenda was prepared by Robin Sherman, Executive Director                                                         

HRA Board of Commissioners Meeting November 2014

HRA Board of Commissioners

Regular Meeting

November 3, 2014 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.     Convene

2.     Actions

1. Approve the minutes of the regular and annual meetings held on October 6, 2014
2. Approve the accounts payable warrant for October 2014
3. Write off bad debt
4. Approve amendment to HRA’s contract for formula funding for FY 16 and FY 17
5. Review and approve Section 8 Management Assessment Program (SEMAP)  report for submission to HUD
6. Approve revised utility charts (for what program?)
7. Approve amendment to Household Assistance Supplement funding memorandum of understanding with HAP Housing
8. Approve revised job descriptions:

                                          i.    CD Program Manager

                                         ii.    Administrative Assistant (formerly Leased Housing Administrative Assistant)

9. Authorize the Executive Director to sign an agreement with Town of Leverett for the administration of CPA-funded homeownership program
10. Authorize execution of contracts for website upgrades
11. Award contract for elevator inspection and maintenance services
12. Award contract for the provision of coin-operating laundry services at state-aided properties
13. Award contract for propane
14. Award contract for fuel oil
15. Amend procurement policy to reflect changes in state procurement laws
16. Discussion and possible vote to close the office and offer an additional paid holiday for staff on 12/26/2014.
17. Approve amendment of contract with HAP for inspections services

3.     Other Business

a.     A draft meeting schedule for calendar year 2015 will be distributed

4.     Staff reports will be distributed in advance and reviewed at the meeting. 

5.     Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Career opportunity at HRA!

Community Development Program Manager

You can help us build stronger communities in Franklin County!  The Franklin County Regional Housing and Redevelopment Authority connects our towns with state and federal funding sources for infrastructure improvements, social services, housing rehabilitation and more.  If you can strike a balance between delivering deadline and data-driven research and reports and managing relationships with municipal leaders and community members, you might be interested in our opening for a Community Development Program Manager.  Visit our careers page to view the full job description with requirements and complete our required employment application, or contact Matthew Leger-Small at 413-834-0987 x 101 for more information.  HRA is an equal opportunity employer.       

New Classes and Events

Visit the Rural Development, Inc website for information about upcoming post-purchase and Do-it-Herself Divas classes!

IFB - Propane

INVITATION TO BID – RESIDENTIAL PROPANE GAS

The Franklin County Regional Housing & Redevelopment Authority (HRA) is now accepting sealed bids for the delivery of propane gas to residential properties in Franklin County owned by the HRA for the contract period November 1, 2014 to October 31, 2015. 

Sealed bids may be submitted by one of two methods using a required bid form available from HRA:

1.                             Selkirk  Price plus markup:  Bids should be based on the Selkirk low price published during the week of the delivery plus a fixed markup price per gallon/therm. 

2.                             Fixed Rate:  Companies may offer a fixed rate for each property.  Bids can be on a per property basis.  For Vendors offering a Landlord Business Association rate please specify as HRA is a member.

Property Locations:  Orange, Bernardston, Northfield and Buckland.  Vendors may bid any or all of the listed properties.  Multiple contracts may be awarded based on the price at each property. 

Bids should be based on the Selkirk price as of October 15, 2014.  Interested bidders may pick up descriptive information and required bid form at the HRA office on or after October 6, 2014 at 42 Canal Road, Turners Falls, MA between 9:00 am and 4:30 pm.  HRA is closed from 12:00 to 1:00 Monday through Friday.  Information may also be mailed or e-mailed to bidders.  Please contact Tracy Miner at tminer@fcrhra.org or by phone at 413-863-9781 x126 to request a bid packet by mail or email.

Sealed bids will be opened at the HRA office on October 24, 2014 at 1:15 pm.  The HRA reserves the right to reject any and all bids if it is in the public interest to do so.  The HRA reserves the right to waive any informalities as may be in the best interest of the HRA.

IFB - Heating Fuel Oil

INVITATION TO BID – RESIDENTIAL #2 HEATING FUEL OIL

The Franklin County Regional Housing & Redevelopment Authority (HRA) is now accepting sealed bids for the delivery of #2 heating fuel oil to residential properties in Franklin County owned by the HRA for the contract period November 1, 2014 – October 31, 2015. 

Sealed bids may be submitted by one of two methods using required bid form available from HRA:

1.      Tank Car Low (TCL) Price plus markup:  Bids should be based on the TCL price published in the New York Journal of Commerce during the week of the delivery plus a fixed markup price per gallon.    

2.      Fixed Rate:  Vendors may offer a fixed rate for each property. 

Property Locations:  Orange, Bernardston, Northfield, Charlemont, and Gill.  Vendors may bid any or all of the listed properties.  Multiple contracts may be awarded based on the price at each property.

Bids should be based on the New York Journal of Commerce as of October 13, 2014.  Interested bidders may pick up descriptive information and required bid form at the HRA office on or after October 6, 2014 at 42 Canal Road, Turners Falls, MA between 9:00 am and 4:30 pm.  HRA is closed from 12:00 to 1:00 Monday through Friday.  Information may also be mailed or e-mailed to bidders.  Please contact Tracy Miner at tminer@fcrhra.org or by phone at 413-863-9781 x126 to request a bid packet by mail or email.

Sealed bids will be opened at the HRA office on October 24, 2014 at 1:00 pm.  The HRA reserves the right to reject any and all bids if it is in the public interest to do so.  The HRA reserves the right to waive any informalities as may be in the best interest of the HRA.

HRA Board of Commissioners Meeting - October

HRA Board of Commissioners

Regular Meeting

October 6, 2014 at 6:10 P.M.

The HRA Finance Committee will meet at 5:30

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Approve the minutes of the regular meeting held on September 08, 2014
2. Approve the accounts payable warrant for September 2014
3. Approve overall HRA budget for FY15
4. Authorize execution of AHAP with Orange Teen Housing, Inc. (retroactive)
5. Approve submission of CIP and lead certification forms for state-aided public housing properties
6. Authorize execution of CDBG services agreement with:

                                          i.    Heath

                                         ii.    Montague

7. Authorize execution of sub-grantee agreement with the Town of Shelburne
8. Authorize execution of amendment to services agreement with Town of Montague for FY13 CDBG grant
9. Discuss revisions to the following job descriptions:

                                          i.    Administrative Coordinator

                                         ii.    Leased Housing Administrative Assistant

                                        iii.    Housing Management Assistant/ Affordable Housing Property Manager

10. Approve revised payment standards for the Town of Sunderland

3.    Other Business

            None

4.    Staff reports will be distributed in advance and reviewed at the meeting. 

5.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director