HRA Board of Commissioners
Regular Meeting
April 5, 2021
4:30 PM

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1.  Convene

Welcome New Commissioner, Alyssa Larose.

2.  Actions
    a. Minutes of the March 1, 2021 regular meeting
    b. March AP warrant
    c. Vacated unit balance write off
    d. Charlemont 705: Contract for Well Pump Generator
    e. Vice Chair Position

 3. Staff Reports

 4. RDI update- Leslie Brown

5.  Documents for Informational Purpose

     
6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

 

HRA Board of Commissioners
Regular Meeting
March 1, 2021
4:30 PM

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1.  Convene

2.  Actions
    a. Minutes of the January 4, 2021 regular meeting
    b. January & February AP Warrant
    c. HMLP Construction Monitor FY21 Consultant Agreement
    d. Authorize FY20 CDBG Professional Service Contracts for the Towns of Orange,   Montague & Heath
    e. Wage Match for State Housing Program Tenants
    f. Executive Director Contract Update
    g. Maintenance and Modernization Coordinator Job Description 

3. Staff Reports 

4. RDI update- Leslie Brown

5.  Documents for Informational Purpose
     a. MassNAHRO Board Member Certification
     b. Award Letter for Regionalization Tech Assistance
     c. SHA-HRA Management Services Agreement

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

 

HRA Board of Commissioners
Regular Meeting
February 1, 2021
4:30 PM

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1.  Convene

2.  Actions
    a. Minutes of the January 4, 2021 regular meeting
    b. January AP Warrant
    c. HMLP Construction Monitor FY21 Consultant Agreement
    d. Wage Match for State Housing Program Tenants
    e. Executive Director Contract Update

 3. Staff Reports 

4. Other Business
    a. RDI update- Leslie Brown
    b. Board member contact information

5.  Documents for Informational Purposes

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

 

HRA Board of Commissioners
Regular Meeting
January 4, 2021
4:30 PM

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1.  Convene

2.  Actions
    a. Minutes of the November 19, 2020 annual meeting
    b. Minutes of the November 25, 2020 annual meeting (continued) and regular meeting
    c. November and December AP Warrant

3. Staff Reports

4. Other Business

    a. RDI update- Leslie Brown
    b. Board member contact information

5.  Documents for Informational Purposes

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners

Annual Meeting Continued

November 25, 2020

1:30PM 

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1.     Convene

2.     Actions

a.     Approve FY2020 year-end Forms and Certifications

b.     Approve FY2021 Budget

 

3.     Adjourn

 

This agenda was prepared by Gina Govoni, Executive Director

 

       

 

HRA Board of Commissioners
Regular Meeting Rescheduled
November 25, 2020

2:00PM

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1. Convene

2.  Actions
    a. Approve Section 8 Management Assessment Program (SEMAP) Submission
    b. Approve the PHA Annual Plan
    c. Authorize the contract for HQS Inspections
    d. Pathway Contract
    e. Town of Orange FY20CDBG-CV Social Service Contract
    f.  Authorize Contract for FCRHRA FISH Project #358131 
    g. Approve the minutes of the September 14, 2020 regular meeting 
    h. Approve the September and October 2020 AP Warrant
    i. Approve HRA Personnel Handbook V.15 as amended 
    j. Approve Management Services Agreements with SHA
    k. Approve Management Services Agreements with RDI 
    l.  Approve the proposed meeting dates for calendar year 2021         

3. Staff Reports summarizing the HRA department activities for the month of September & October 2020 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    a. Leslie Brown gives RDI update
    b. Board member contact information

5.  Documents for Informational Purposes

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

 

 

HRA Board of Commissioners

Annual Meeting

November 19, 2020

 4:30PM
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1.     Convene

2.     Actions

a.     Accept and approve the 2020 annual report

b.     Nomination and Election of Officers

c.     Appoint Commissioners to serve on the Rural Development, Inc. Board of Directors

d.     Approve FY2020 year-end Forms and Certifications

e.     Approve FY2021 Budget

 

3.     Other Business not reasonably anticipated 48 hours in advance

                

4.     Adjourn

 

This agenda was prepared by Gina Govoni, Executive Director

 

 

 

HRA Board of Commissioners
Regular Meeting
November 19, 2020
5:00PM
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1. Convene

2.  Actions
    a. Approve Section 8 Management Assessment Program (SEMAP) Submission
    b. Approve the PHA Annual Plan
    c. Approve the minutes of the September 14, 2020 regular meeting of the Board as prepared
    d. Approve the September and October 2020 AP Warrant
    e. Approve HRA Personnel Handbook V.15 as amended 
    f. Approve Management Services Agreements with SHA and HRA
    g. Approve Management Services Agreements with RDI
    h.  Approve the proposed meeting dates for calendar year 2021
    i. Pathway Contract
    j. Orange Social Service           

3. Staff Reports summarizing the HRA department activities for the month of September & October 2020 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    a. Leslie Brown gives RDI update
    b. Board member contact information

5.  Documents for Informational Purposes

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

 

 

HRA Board of Commissioners
Regular Meeting
September 14, 2020
4:30PM
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1. Convene

 2.  Actions

a.    Approve the 9/30/19 Financial Statements as presented by EFPR

b.    Financial review for nine months ending 6/30/2020

c. Approve the August 3, 2020 regular meeting minutes of the board

d. Approve the August 2020 AP Warrant
e. Approve contract for building improvements
f. Approve FY2021 HUD Fair Market Rent for Franklin County 
g.  Approve FY2021 Payment Standards for Franklin County 
h. Approve FY2021 Utility Allowance Charts for Franklin County
i. Approve the Section 8 Administrative Plan as amended 
j.  Approve the Landlord Incentive Program extension to 5/1/2021
k. Authorize Project Based Voucher Program Request for Proposals-#2020-01 
l. Authorize appointment of the Project-Based Voucher (PBV) Program Selection Panel
m. Approve the HRA Personnel Handbook as amended 
n. Approve the FY21 HCEC Contract as presented
o. Approve the HRA Custodian Job Description
p. Approve the Housing Navigator Job Description
q. Approve the recommendation to remove Commissioner Sonya Hamdan
r. Approve rescheduled date for annual and regular HRA Board of Commissioners Meeting

3. Staff Reports summarizing the HRA department activities for the month of August 2020 will be distributed in advance and reviewed at this meeting.

4. Other Business

a.    Leslie Brown gives RDI update

b.    Board member contact information

5.  Documents for Informational Purposes

6. Other business not reasonably anticipated 48 hours in advance

7. Resident and Public Participation

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

 HRA Personnel Handbook Committee  

 August 18, 2020 at 1:00PM 

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1. Agenda:

         a. Discuss revisions to HRA Personnel Handbook

This agenda was prepared by Gina Govoni, Executive Director 

HRA Board of Commissioners
Regular Meeting
August 3, 2020
4:30PM

*****AMENDED*****

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1. Convene

2.  Actions

a. Approve the July 6, 2020 regular and Annual Plan meeting minutes of the Board

b. Approve the July 2020 AP Warrant

c. Approve amended FY 2020 budget

d. Approve Contract for architectural services- COVID related office building modification
e. Authorize the execution of the CDBG Emergency Rental and Mortgage Assistance (ERMA) Program with Town of Agawam
f.  Authorize and approve the Community Preservation Act Grant Agreement for Rental Assistance Program between the Town of Sunderland and HRA
g. Authorize and approve the Agreement between HRA and FRCOG related to Services for Housing Access Policy, Systems, and Environment Change
h. Approve the HRA Board of Commissioners Description as amended
i. Review revised Grievance Policy
j. Approve changes to the 9/30/2020 budget certification

           

3. Staff Reports summarizing the HRA department activities for the month of July 2020
    will be distributed in advance and reviewed at this meeting.

4. Other Business

a.    Leslie Brown gives RDI update

b.    Board member contact information

5.  Documents for Informational Purposes

     

6. Other business not reasonably anticipated 48 hours in advance

7. Resident and Public Participation

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
August 3, 2020
4:30PM
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Meeting ID: 885 3559 8032

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1. Convene

2.  Actions

a. Approve the July 6, 2020 regular and Annual Plan meeting minutes of the Board.
b. Approve the July 2020 AP Warrant.
c. Approve amended FY 2020 budget.

d. Approve Contract for architectural services- COVID related office building modification.

e. Authorize the execution of the CDBG Emergency Rental and Mortgage Assistance (ERMA) Program with Town of Agawam.
f.  Authorize and approve the Community Preservation Act Grant Agreement for Rental Assistance Program between the Town of Sunderland and HRA. 
g. Authorize and approve the Agreement between HRA and FRCOG related to Services for Housing Access Policy, Systems, and Environment Change.
h. Approve the HRA Board of Commissioners Description as amended. 
i. Review revised Grievance Policy.

3. Staff Reports summarizing the HRA department activities for the month of July 2020 will be distributed in advance and reviewed at this meeting.

4. Other Business

a.    Leslie Brown gives RDI update

b.    Board member contact information

5.  Documents for Informational Purposes

     

6. Other business not reasonably anticipated 48 hours in advance

7. Resident and Public Participation

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
July 6, 2020
4:30PM
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1. Convene

2.  Actions

a. Approve the June 1, 2020, regular meeting minutes of the Board.

b. Approve the June 2020 AP Warrant.

c. Approve the Section 8 HRA Admin Plan Chapter 4 as amended.

d. Approve the Section 8 Landlord Incentive Program.

e. Authorize the execution of Memorandum of Understanding between HRA and Three County Continuum of Care Community Action Pioneer Valley regarding the Mainstream Voucher Program.

f.  Authorize the execution of Memorandum of Understanding between HRA and LifePath Mainstream Voucher Program (811).

g.  Approve the FY21 RAFT Contract.

h. Approve the FY21 HomeBASE Contract.

i. Approve the FY21 HCEC Contract.

j.  Authorize the execution of the Way Finders Subcontract Agreement for  Division of Banks Services.

 k. Authorize the execution of two (MTW & CDBG) Emergency Rental and Mortgage Assistance (ERMA) Programs.

l. Authorize the execution of the Town of Ashfield Housing Rehabilitation Revolving Loan Program as amended.

m.  Approve the HRA Internal Control Policy as amended.

n. Authorize and Execute the Regional Legal Services Program for State-Aided Housing Programs Participation Agreement.

o. Approve changes to the calculation methodology in the existing ExecutiveDirector Contract.

p. Approve the HRA FY2021 Annual Plan.

3. Staff Reports summarizing the HRA department activities for the month of June 2020 will be distributed in advance and reviewed at this meeting.

4. Other Business

a.      Leslie Brown gives RDI update

b.      Board member contact information

5.  Documents for Informational Purposes

     

6. Other business not reasonably anticipated 48 hours in advance

7. Resident and Public Participation

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director