HRA Board Meeting - January 2016

HRA Board of Commissioners

Regular Meeting

January 4, 2016 at 6:00 P.M.

The ad-hoc Finance Committee of the HRA Board of Commissioners will meet at 5:30 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Executive Session. The HRA Board will enter executive session to discuss strategy with respect to litigation.

3.    Actions

1. Approve minutes of the December 7, 2015 regular meeting of the Board
2. Approve accounts payable warrant for December 2015
3. Approve revisions to the job description for the Director of Finance
4. Authorize use of reserves to fund a position through the end of FY16
5. Authorize use of reserves to pursue training opportunities for staff
6. Approve execution of contract between HRA and the Department of Housing and Community Development for the funding of the Housing Consumer Education Center
7. Approve execution of Addendum #1 to the SubGrantee Agreement between the Town of Shelburne and Franklin County Regional Housing and Redevelopment for Housing Rehabilitation Services
8. Approve issuance of a request for information to solar net metering companies
9. Approve execution of a three-year service contract for telephone and internet services
10. Appoint members to a Finance Committee

  

4.    Other Business

5.    Staff reports will be distributed in advance and reviewed at the meeting

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6.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

Special Meeting Cancelled

The special meeting of the HRA Board of Commissioner Personnel Committee scheduled for Monday, December 14, 2014 at 6PM has been cancelled.

Early Closure

The Franklin County Regional Housing and Redevelopment Authority will close at 12 PM on Friday, December 11, 2015.

HRA Personnel Committee Special Meeting

HRA Board of Commissioners

Personnel Committee

Special Meeting

December 14, 2015 at 6:00 P.M.

Stoughton Place Community Room
12 Main Road
Gill, MA 01354

1.    Convene

2.    The HRA Personnel Committee will conduct a hearing regarding the discipline or dismissal of an employee.  The meeting will be held in open session at the request of the employee. 

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

Office Closure

The Franklin County Regional Housing and Redevelopment Authority will close at 12 PM on Friday, December 11, 2015.

HRA Board of Commissioners Meeting 12/03/2015

HRA Board of Commissioners

Regular Meeting

December 7, 2015 at 6:00 P.M.

The ad-hoc Finance Committee of the HRA Board of Commissioners will meet at 5:30 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Executive Session. The HRA Board will enter executive session to discuss strategy with respect to litigation.

3.    Actions

1. Approve minutes of the November 2, 2015 regular meeting of the Board
2. Approve accounts payable warrant for October 2015 and November 2015
3. Appoint 2 board members to serve on the HRA Loan Forgiveness Committee
4. Approve revisions to job descriptions:

                                          i.    Bookkeeper

                                         ii.    Community Development Program Manager

                                        iii.    Housing Rehabilitation Specialist

                                        iv.    Maintenance Custodian

4. Approve compensation adjustment for Acting Director of Leased Housing
5. Award contracts for fuel oil and propane

4. 4.    Other Business

5.    Staff reports will be distributed in advance and reviewed at the meeting

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6.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Personnel Committee meeting postponed

The special meeting of the HRA Board of Commissioners Personnel Committee scheduled for Friday, December 4, 2015 has been postponed.  A notice will be posted 48 before the re-scheduled meeting. 

HRA Personnel Committee - Special Meeting 12/04/2015

HRA Board of Commissioners

Personnel Committee

Special Meeting

December 4, 2015 at 5:00 P.M.

The Law Office of David J. Singer

377 Main Street, #9

Greenfield, MA 01301

1.    Convene

2.    Executive Session. The HRA Personnel Committee will enter executive session to discuss the discipline or dismissal of an employee.

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners Meeting - November 2015

HRA Board of Commissioners

Regular Meeting

November 2, 2015 at 6:00 P.M.

**Revised**

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Approve minutes of the October 19, 2015 regular and annual meetings of the Board
2. Approve AP Warrant for October 2015
3. Authorize Executive Director to sign all mortgages, modifications, subordinations, and releases in connection with loans made by HRA
4. Approve execution of contract for grant writing services.,
5. Authorize use of up to $1500 for IT consulting services
6. Approve office closure on December 24, 2015
7. Authorize execution of housing assistance payment contract in connection with the Orange Teen Housing project

3.    Other Business

4.    Staff reports will be distributed in advance and reviewed at the meeting

. 

5.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners Meeting October 2015 - Revised

HRA Board of Commissioners

Regular Meeting (rescheduled)

October 19, 2015 at 6:20 P.M.

**Revised**

The HRA Finance Committee will meet at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Approve minutes of the September 21, 2015 regular meeting of the Board
2. Approve AP Warrant for September 2015
3. Approve budget revisions to the FY16 operating budget
4. Appoint new Executive Director and authorize execution of  contract
5. Take authorizing votes for new Executive Director
6. Appoint Chief Procurement officer
7. Appoint signatories for HRA bank accounts
8. Approve execution of agreements with various towns for writing FY16 CDBG grants
9. Approve Section 8 Management Assessment Program submission
10. Approve amendment to CEDAC HMLP contract, increasing by $4000 for total of $9000
11. Approve change in job description for Housing Administrative Assistant
12. Authorize execution of FY15 Shelburne 3-Town Housing Rehabilitation sub-grantee agreement
13. Authorize execution and submission of GIC designated governmental entity form
14. Authorize revisions to the HRA CORI policy
15. Approve submission of capital improvement plan for state-aided public housing for FY16

3.    Other Business

4.    Staff reports will be distributed in advance and reviewed at the meeting

. 

5.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioner Annual Meeting 2015

HRA Board of Commissioners

Annual Meeting

October 19, 2015 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene- Roll call and introduction of guests

2.    Actions

1. Review, discuss, and accept the Executive Director’s annual report
2. Nominate and elect a slate of officers for a term of one year

3.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Meeting October 2015

HRA Board of Commissioners

Regular Meeting (rescheduled)

October 19, 2015 at 6:20 P.M.

The HRA Finance Committee will meet at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Approve minutes of the September 21, 2015 regular meeting of the Board
2. AP Warrant for September 2015
3. Authorize executive of Executive Director contract

                                          i.    Take authorizing votes for new Executive Director

4. Appoint Chief Procurement officer
5. Appoint signatories on HRA CD bank accounts
6. Discussion and possible vote regarding the section 8 homeownership program
7. Approve of agreements with various towns for writing FY16 CDBG grants
8. Extend grant agreement for Attorney’s General’s grant in Orange
9. Approve SEMAP submission
10. Approve amendment to CEDAC HMLP contract, increasing by $4000 for total of $9000
11. Approve change in job description for Housing Administrative Assistant
12. Authorize execution of FY15 Shelburne 3-Town Housing Rehabilitation sub-grantee agreement
13. Authorize execution and submission of GIC designated governmental entity form
14. Authorize revisions to the HRA CORI policy
15. Approve submission of capital improvement plan for state-aided public housing for FY16

3.    Other Business

4.    Staff reports will be distributed in advance and reviewed at the meeting

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5.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

First-Time Homebuyer Wokrshops - October

Visit the Rural Development, Inc. for information about our First Time Homebuyer Workshop Series coming up in September!

HRA Board of Commissioners Meeting - September 2015

HRA Board of Commissioners

Regular Meeting (rescheduled)

September 21, 2015 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Receive report on reserves from Sue Honeycutt, fee accountant
2. Approve the minutes of the regular meeting held on August 17, 2015 and the special meeting held on September 15, 2015
3. Approve accounts payable warrant for August 2015
4. Approve FY 16 operating budgets
5. Approve FY 16 Capital Improvement Plan submission to DHCD to state-aided housing properties
6. Review and accept GASB 45 Actuarial Valuation prepared by Odyssey Advisors
7. Approve Change Order #1 for project #358068 (Oaklawn window replacement)
8. Approve certificates of substantial and final completion for project #358068 (Oaklawn window replacement)
9. Authorize the execution of lead paint notification compliance certification required by DHCD
10. Adopt revised Fair Market Rents as published by HUD effective as of October 1, 2015
11. Authorize the suspension of new enrollment in HRA’s Section 8 Homeownership Program effective September 21, 2015
12. Adopt revised payment standards effective as of November 1, 2015
13. Authorize execution of FY 16 HomeBASE contract
14. Approve extension of agreement with the Town of Orange in connection with the Attorney General’s Distressed Housing grant
15. Approve contract amendment with the Town of Bernardston in connection with CDBG FY13 grant
16. Approve changes in the following job descriptions

                                          i.    HCEC Director (supervision received)

                                         ii.    Administrative Coordinator (supervision received)

17. Accept resignation of Robin Sherman, Executive Director and discuss transition plan
18. Discuss candidates for Executive Director position and select a candidate
19. Authorize a member of the board to negotiate a contract with selected the candidate

3.    Other Business

a.     Appoint nominating committee for HRA Annual Meeting in October

b.    Discuss the development a policy regarding animal waste on HRA’s owned and managed properties

c.     Discuss unwinding of tax credits for Crocker and Cutlery buildings

4.    Staff reports will be distributed in advance and reviewed at the meeting

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5.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Special Meeting

HRA Board of Commissioners

Special Meeting

September 15, 2015 at 6:00 P.M.

John W. Olver Transit Center*

12 Olive Street

Greenfield, MA

This special meeting of the HRA Board of Commissioners has been scheduled for the sole purpose of conducting two interviews for the position of Executive Director.

6:00 PM                       Convene, introductions, overview of process

6:15 PM                       Interview 1

7:15 PM                       Break/discussion

7:30 PM                       Interview 2

8:30 PM                       Discussion

9:00 PM                       Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Due to the timing of the meeting, pizza will be available for board and staff beginning at 5:45pm. 

*A map and directions for getting to the JWO Transit Center are available at http://frcog.org/contact-us/.  Municipal “pay and display” parking lots on Olive Street and Hope Street are enforced until 6 pm.  The short-term parking in the JWO Transit Center lot is also available for attendees.