HRA Board of Commissioners
Regular Meeting
September 9, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

*****Amended*****

1. Convene

2.  Actions
    a. Approve the minutes of the August 8, 2019 regular meeting of the Board as  
        prepared.
    b. Approve the August 2019 AP Warrant.
    c. Approve Board Meeting Time Change to 5:30pm.
    d. Approve Change Order #1 RCAT FISH Project 358096- Squakheag Village Paving Repairs.
     e. Approve and accept lowest bidder JD&D for FISH Project 358118-Charlemont Roof Project.
     f. Authorize the execution of the Way Finders Agreement for Division of Banks Funding.

3. Staff Reports summarizing the HRA department activities for the month of August 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    g. Leslie Brown gives RDI update
    h. Board member contact information

5.  Documents for Informational Purposes
    i. Public Housing Notice “PHN 2019-17-DHCD 2019 Facility Condition, Accessibility and Sustainability Assessment of State –Aided Public Housing

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

HRA Board of Commissioners
Regular Meeting
September 9, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2.  Actions
    a. Approve the minutes of the August 8, 2019 regular meeting of the Board as  
        prepared.
    b. Approve the August 2019 AP Warrant.
    c. Approve Board Meeting Time Change to 5:30pm.
    d. Approve Change Order #1 RCAT FISH Project 358096- Squakheag Village Paving Repairs.
    e. Approve and accept lowest bidder JD&D for FISH Project 358118-Charlemont Roof  Project.

3. Staff Reports summarizing the HRA department activities for the month of August 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    f. Leslie Brown gives RDI update
    g. Board member contact information

5.  Documents for Informational Purposes
    h. Public Housing Notice “PHN 2019-17-DHCD 2019 Facility Condition, Accessibility and Sustainability Assessment of State –Aided Public Housing

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

HRA Board of Commissioners
Regular Meeting
August 8, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

****Amended****

1. Convene

2. FY18 audit presentation by Mike Guyder

3. Actions

a. Approve the minutes of the July 16, 2019 regular meeting of the Board as prepared.
b. Approve the July 2019 AP Warrant.
c. Approve and Authorize additional signatories on all HRA bank accounts, removing signatory, William H. Abrashkin.
d. Approve amended Director of Finance Job Description.
e. Approve amended Staff Accountant Job Description.
f. Approve amended Asset Management Assistant Job Description.
g. Authorize Leased Housing Director, Katelyn Reardon to submit an application for additional mainstream vouchers.
h. Approve amended Handbook Receipt Acknowledgement Form.
i. Approve amended and added language to the Personnel Handbook under section 3.4.5.1-Transportation & 3.4.5.2-Conference, Training & Extended Travel.

j. Approve the amended Travel Policy.
K. Approve and accept the RCAT Program Terms of Services.
l. Approve CEDAC Construction Monitoring Services Consultant Agreement

4. Staff Reports summarizing the HRA department activities for the month of July 2019 and will be distributed in advance and reviewed at this meeting.

5. Other Business

           m. Leslie Brown gives RDI update
           n.  Review and discuss current HRA Bylaws

6. Documents for Informational Purposes
          o. June/July MassNAHRO Newsletter
          p. PHN 2019-02-Mobile Voucher Maximum Rents
         q.  Board member contact information

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
August 8, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. FY18 audit presentation by Mike Guyder

3. Actions

a. Approve the minutes of the July 16, 2019 regular meeting of the Board as prepared.
b. Approve the July 2019 AP Warrant.
c. Approve and Authorize additional signatories on all HRA bank accounts, removing  signatory, William H. Abrashkin.
d. Approve amended Director of Finance Job Description.
e. Approve amended Staff Accountant Job Description.
f. Approve amended Asset Management Assistant Job Description.
g. Authorize Leased Housing Director, Katelyn Reardon to submit an application for additional mainstream vouchers.
h. Approve amended Handbook Receipt Acknowledgement Form.
i. Approve amended and added language to the Personnel Handbook under section 3.4.5.2 Conference, Training & Extended Travel.
j. Approve the amended Travel Policy.
K. Approve and accept the RCAT Program Terms of Services.
l. Approve CEDAC Construction Monitoring Services Consultant Agreement

4. Staff Reports summarizing the HRA department activities for the month of July 2019
    and will be distributed in advance and reviewed at this meeting.

5. Other Business
           m. Leslie Brown gives RDI update
           n.  Review and discuss current HRA Bylaws

6. Documents for Informational Purposes
          o. June/July MassNAHRO Newsletter
          p. PHN 2019-02-Mobile Voucher Maximum Rents
          q.  Board member contact information

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

Franklin County Regional Housing and Redevelopment Authority
 Kulik Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

THE HRA BOARD OF COMMISSIONERS

REGULAR MEETING SCHEDULED

FOR MONDAY, AUGUST 5, 2019 AT 5:30PM

HAS BEEN RESCHEDULED TO

THURSDAY, AUGUST 8 AT 5:30PM

HRA Board of Commissioners
Regular Meeting
July 16, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions

   a. Review Forgiveness Request Appeal and Approve One of the Three Options for Forgiveness
   b.  Authorize Executive Director, Gina Govoni, to Approve Amendment to FY16 Bernardston  Tri Town Community Development Block Grant
   c. Approve the minutes of the June 3, 2019 regular meeting of the Board as prepared.
   d. Approve the June 2019 AP Warrant
   e. Approve the Executive Director Salary Calculation Worksheet as Amended
   f. Approve the amended Executive Director contract between HRA Board of Commissioners and Gina Govoni as presented
   g. Approve advancement and use of vacation time for Executive Director
   h. Authorize Amanda Watson as contracting officer for RAFT and HomeBASE Contracts
   i. Approve the DHCD advanced RAFT and HomeBASE Contracts.
   j. Approve amendments to HRA CORI Policy
   k. Authorize and approve DHCD Project #358096-Paving Repairs, Squakheag Village 667-2 and Congress Street 705-1B
  l.  Approve Section 8 Housing Choice Voucher Program Annual Plan
  m. Approve HAP Contract: PBV Housing Assistance Payments Contract Existing Housing

3. Staff Reports summarizing the HRA department activities for the month of June 2019 will be distributed in advance and reviewed at this meeting.

4. Executive Director’s Report

5. Other Business
    n. Leslie Brown gives RDI update
    o. Board Member Contact Information

6. Documents for Informational Purposes
    p. Public Housing Notice-HCVP Special Fees to accompany PIH Notice 2019-08 Admin Fee
 Set-aside
    q.  Public Housing Notice “PHN 2019-17-Facility Condition, Accessibility and Sustainability Assessment of State-Aided Public Housing
     r. Franklin County Tenant Satisfaction Survey

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

Franklin County Regional Housing and Redevelopment Authority 

Kulik Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

THE HRA BOARD OF COMMISSIONERS

REGULAR MEETING SCHEDULED

FOR MONDAY, JULY 1, 2019 AT 5:30PM

HAS BEEN RESCHEDULED TO

TUESDAY, JULY 16 AT 5:30PM