HRA Board of Commissioners Meeting - September 2015

HRA Board of Commissioners

Regular Meeting (rescheduled)

September 21, 2015 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Receive report on reserves from Sue Honeycutt, fee accountant
2. Approve the minutes of the regular meeting held on August 17, 2015 and the special meeting held on September 15, 2015
3. Approve accounts payable warrant for August 2015
4. Approve FY 16 operating budgets
5. Approve FY 16 Capital Improvement Plan submission to DHCD to state-aided housing properties
6. Review and accept GASB 45 Actuarial Valuation prepared by Odyssey Advisors
7. Approve Change Order #1 for project #358068 (Oaklawn window replacement)
8. Approve certificates of substantial and final completion for project #358068 (Oaklawn window replacement)
9. Authorize the execution of lead paint notification compliance certification required by DHCD
10. Adopt revised Fair Market Rents as published by HUD effective as of October 1, 2015
11. Authorize the suspension of new enrollment in HRA’s Section 8 Homeownership Program effective September 21, 2015
12. Adopt revised payment standards effective as of November 1, 2015
13. Authorize execution of FY 16 HomeBASE contract
14. Approve extension of agreement with the Town of Orange in connection with the Attorney General’s Distressed Housing grant
15. Approve contract amendment with the Town of Bernardston in connection with CDBG FY13 grant
16. Approve changes in the following job descriptions

                                          i.    HCEC Director (supervision received)

                                         ii.    Administrative Coordinator (supervision received)

17. Accept resignation of Robin Sherman, Executive Director and discuss transition plan
18. Discuss candidates for Executive Director position and select a candidate
19. Authorize a member of the board to negotiate a contract with selected the candidate

3.    Other Business

a.     Appoint nominating committee for HRA Annual Meeting in October

b.    Discuss the development a policy regarding animal waste on HRA’s owned and managed properties

c.     Discuss unwinding of tax credits for Crocker and Cutlery buildings

4.    Staff reports will be distributed in advance and reviewed at the meeting

.  

5.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Special Meeting

HRA Board of Commissioners

Special Meeting

September 15, 2015 at 6:00 P.M.

John W. Olver Transit Center*

12 Olive Street

Greenfield, MA

This special meeting of the HRA Board of Commissioners has been scheduled for the sole purpose of conducting two interviews for the position of Executive Director.

6:00 PM                       Convene, introductions, overview of process

6:15 PM                       Interview 1

7:15 PM                       Break/discussion

7:30 PM                       Interview 2

8:30 PM                       Discussion

9:00 PM                       Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Due to the timing of the meeting, pizza will be available for board and staff beginning at 5:45pm. 

*A map and directions for getting to the JWO Transit Center are available at http://frcog.org/contact-us/.  Municipal “pay and display” parking lots on Olive Street and Hope Street are enforced until 6 pm.  The short-term parking in the JWO Transit Center lot is also available for attendees.  

Executive Director Interview Preparation Subcommittee Meeting

The Executive Director Interview Preparation Subcommittee will meet on Wednesday, September 9, 2015 at 5:00 P.M. in the common room at 1 Highland Village in Shelburne Falls, MA.  

Agenda

• Actions
• Discuss and prepare a list of questions to be asked at the public executive director interviews scheduled for 9/15/15

This agenda was prepared by Robin Sherman, Executive Director

First-Time Homebuyer Workshop Series

Visit the Rural Development, Inc. for information about our First Time Homebuyer Workshop Series coming up in September!

HRA Board of Commissioners Meeting August 2015

HRA Board of Commissioners

Regular Meeting

August 17, 2015 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Report from Carl Sussman regarding the HRA strategic planning process
2. Hiring process for Executive Director
3. Approve the minutes of the regular meeting held on July 6, 2015
4. Approve accounts payable warrant for July 2015
5. Approve change order #1 with Kaltner Construction for state-assisted housing project #358066
6. Approve changes to Section 4.16 of the HRA Personnel Policy regarding HRA credit accounts
7. Approve changes to Section 3.10 of the HRA Personnel Policy regarding resignation and retirement
8. Approve amendment #4 to the contract with Geosite for Housing Quality Standards inspections
9. Award waste removal contract for HRA state-assisted housing properties and HRA office
10. Authorize Executive Director to execute the following Community Development Block Grant-related contracts and agreements

                                          i.    Contract with the Town of Montague for administration of Montague FY15 CDF grant

                                         ii.    Contract with the Town of Erving for administration of Erving FY15 CDF grant

                                        iii.    Subgrantee agreement with the Town of Shelburne for administration of the housing rehabilitation program portion of FY15 CDF grant

                                        iv.    Agreement for administration of the housing rehabilitation revolving loan program for the Town of Rowe.

11. Approve revised utility allowance charts
12. Approve amendment to consulting agreement with CEDAC

3.    Other Business

4.    Staff reports will be distributed in advance and reviewed at the meeting

. 

5.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Meeting -- July 6, 2015

HRA Board of Commissioners

Regular Meeting

July 6, 2015 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Approve the minutes of the regular meeting held on June 11, 2015
2. Approve the accounts payable warrant for June 2015
3. Approve annual plan for the Housing Choice Voucher Program
4. Approve modification to Housing Choice Voucher Program Administrative Plan to extend search times
5. Approve FY16 RAFT contact
6. Approve three month contract for the operation of the HomeBASE program
7. Award a contract for actuarial services
8. Extend contract with Sussman and Associates for consulting services through August 31, 2015
9. Approve changes to the Executive Director job description

3.    Other Business

4.    Staff reports will be distributed in advance and reviewed at the meeting

. 

5.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director                                                

HRA Board of Commissioners Meeting - June 2015 (Revised)

HRA Board of Commissioners

Regular Meeting

June 11, 2015 at 6:00 P.M.

**REVISED**

The HRA Finance Committee will meet at 5:30

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Approve the minutes of the regular meeting held on May 4, 2015
2. Approve the accounts payable warrants for April 2015 and May 2015
3. Approve revisions to the HRA Personnel Policy including:

                                          i.    Policy regarding accrual of paid sick leave for special part-time employees

                                         ii.    Policy regarding Massachusetts Parental Leave

                                        iii.    Policy regarding holiday pay for regular full-time employees with non-standard work schedules.

4. Approve amendment to Housing Assistance Supplement agreement
5. Authorize execution of an amendment to contract with HAP Housing for inspection services
6. Approve renewal of leases for Community Development office space and garage  bays
7. Approve extension to agreement with Town of Bernardston for the administration of a community block development grant.
8. Award public housing capital improvement contract for window replacement project at state-aided property 705-3 (Oaklawn Avenue in Orange)
9. Award a contract for rent reasonableness verification services to GoSection8.
10. Discussion (and possible vote) regarding the advancement of funds to cover block grant expenses on behalf of Towns in anticipation of reimbursement
11. Discussion (and possible vote) regarding the Executive Director search and transition process

3.    Other Business

a.     Discuss process for review and revision of job descriptions

b.    Update on strategic planning process

c.     Discuss availability for July meeting

4.    Staff reports will be distributed in advance and reviewed at the meeting

. 

5.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director