HRA Board of Commissioner Regular Meeting - November

HRA Board of Commissioners

Regular Meeting

November 4, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The finance committee will meet at 5:30 P.M.

1.    Convene- Roll call and introduction of guests

2.    Executive Session: The HRA Board of Commissioners will enter into Executive Session for the purpose of discussing litigation.

3.    Actions

1. Approve the minutes of the annual meeting held on October 7, 2013
2. Approve the minutes of the regular meeting held on October 7, 2013
3. Approve the accounts payable warrant for October 2013
4. Approve submission of SEMAP report
5. Approve revisions to the Housing Rehabilitation Specialist job description
6. Approve revisions to the Leased Housing Director job description
7. Approve donation of 2013 Ashfield House management fee
8. Approve change order for 90C Main Street, Northfield flooring project
9. Approve execution of Certificates of Substantial and Final Completion, and final payment for Squakheag Village roof replacement project
10. Discuss and vote on approving participation in New Lease for Homeless Families program

4.    Other Business

5.    Staff reports will be distributed in advance and reviewed at the meeting.

6.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Executive Director Performance Evaluation Committee Meeting

HRA Board of Commissioners

Executive Director Performance Evaluation Committee

October 28, 2013 at 6:00 P.M.

HRA Main Office

42 Canal Road

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Discuss methodology and develop timetable for evaluation of the Executive Director’s performance

3.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Regular Meeting- October 2013

HRA Board of Commissioners

Regular Meeting

October 7, 2013 at 6:15 P.M.

**Revised 10/04/2013**

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The finance committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on September 9, 2013
2. Approve the minutes of the special meeting held on August 26, 2013
3. Approve the accounts payable warrant for September 2013
4. Vote on recommended revisions to the Section 8 Housing Choice Voucher Program payment standards
5. Adopt revised income limits for MRVP
6. Write off uncollectable tenants accounts receivable for public housing
7. Award a contract for purchase and delivery of fuel oil
8. Award a contract for purchase and delivery of propane
9. Award a contract for recycling services
10. Approve revision to Ashfield House management agreement reducing HRA’s management fee
11. Approve revision to job description for Director of Leased Housing
12. Approve submission of public housing projects to be funded with DHCD “formula funding” for capital improvements
13. Approve revision to FY2013 budget
14. Approve FY2014 operating budget
15. Review draft audit report from the office of the Auditor of the Commonwealth

3.      Other Business

a.      Copies of the FY2012 financial statements will be distributed to the board

4.      Staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Annual Meeting- October 2013

HRA Board of Commissioners

Annual Meeting

October 07, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Review, discuss, and accept the Executive Director’s annual report
2. Nominate and elect a slate of officers for a term of one year

 3.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Nominating Committee Meeting- October 4, 2013

HRA Board of Commissioners

Nominating Committee

October 4, 2013 at 8:30 A.M.

John W. Olver Transit Center

FRCOG Library Conference Room

12 Olive Street, Suite 2

Greenfield, MA 01301

1.      Convene

2.      Actions

1. Discuss nomination of officers for FY14
2. Board member recruitment

3.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioner Meeting- September 2013

HRA Board of Commissioners

Regular Meeting

September 9, 2013 at 6:00 P.M.

**REVISED 09/06/2013**

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

*The finance committee will not meet in September*

1. Convene- Roll call and introduction of guests

2. Executive Session- The HRA Board of Commissioners will meet in executive session to discuss strategy with respect to litigation

3. Actions
   1. Approve the minutes of the regular meeting held on August 5, 2013
   2. Approve the accounts payable warrant for August 2013
   3. Approve Fair Market Rents
   4. Approve revised Utility Charts
   5. Approve and authorize execution of FY2014 RAFT contract
   6. Authorize execution of professional services agreement for Montague CDBG Grant
   7. Authorize execution of professional services agreement for Bernardston CDBG Grant
   8. Award and authorize execution of a contract for roof replacement at 667-2 property in Northfield
   9. Approve and authorize execution of WMECO energy improvement agreements
   10. Accept agreement for federal share of reimbursement under FEMA-4110-DR-MA for reimbursement of HRA expenses for storm damage and authorize Chair, Vice-Chair and Executive Director to execute and sign documents
   11. Review and discuss draft operating budget for FY14
   12. Approve increase in rent for Smikes House
   13. Approve revisions to or creation of the following job descriptions
                       i.      Community Development Administrative Assistant
                     ii.      Housing Counselor
                    iii.      Senior Staff Accountant
                    iv.      Staff Accountant
                      v.      Administrative Coordinator
   14. Approve compensation schedule for FY14
   15. Appoint a nominating committee
   16. Discuss Executive Director Performance Evaluation Committee and set meeting date
   17. Discuss Housing Authority Reform update and public hearings (possible vote)
   18. Discuss ballot initiative campaign (possible vote)
   19. Request from Ashfield House tenant for discount on cost of providing public records
   20. Discuss request from Ashfield House tenant to be added to agenda (possible vote)

4. Other Business

5. Staff reports will be distributed in advance and reviewed at the meeting.

6. Adjourn

This agenda was prepared by Robin Sherman, Executive Director