Shelburne Housing Authority Board of Commissioners Meeting - January 2015

Regular Meeting

of the Shelburne Housing Authority

 Board of Commissioners

Wednesday, January 14, 2015 6:00 P.M.

Highland Village Community Room

Highland Avenue, Shelburne Falls, MA

1) Convene- Roll Call

2)  Actions/Motions

                       

(a) Review and approve minutes of the December 10, 2014  regular meeting

(b) Approve change order 4 for parking lot phase III project

(c) Approve execution of Amendment #4 to subgrantee agreement with Town of Shelburne extending the term of the agreement to July 31, 2015

(d) Authorize execution of amendment #3 to Capital Improvement Work Plan 5001 (Formula funding award)

3)  Other Business

(a)  Discuss emergency response protocols including methods of communication during emergencies.

4)  Staff Reports will be distributed in advance and reviewed at the meeting

5)     Adjourn

This agenda was prepared by: Robin Sherman, Secretary

HRA Strategic Planning Retreat

HRA Strategic Planning Retreat

January 12, 2015 at 9:00 AM – 3:45 PM

Greenfield Community College Downtown Campus

270 Main Street, Room 219

Greenfield, MA 01301

Members of the HRA Board of Commissioners will attend a strategic planning retreat on Monday, January 12, 2015 beginning at 9 AM and ending at 3:45 PM, conducted by Carl Sussman of Sussman & Associates.

No specific actions will be voted on during the retreat. The HRA commissioners and other attendees will engage in discussion regarding the mission and direction of the agency.  Information generated by the retreat will be used by Mr. Sussman in a report to be submitted to the HRA Board in April. 

This posting was prepared by Robin Sherman, Executive Director                                    

HRA Board of Commissioners meeting January 2015

HRA Board of Commissioners

Regular Meeting

January 05, 2015 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.     Convene

2.     Actions

1. Approve the minutes of the regular meeting held on December 1, 2014
2. Approve the accounts payable warrant for December 2014
3. Authorize the execution of contracts/service agreements between HRA and:

                                          i.    Laura Baker, for grant writing services

                                         ii.    Coll’s Cleaning, for office cleaning services

                                        iii.    DHCD, for additional RAFT funds (amendment of existing contract)

                                        iv.    Hurley O’Neill & Company, for audit services and AUP fiscal review

                                         v.    The Town of Ashfield, extending professional services agreement

                                        vi.    Wisdom Way Solar Village Condominium Trust, for property management services

                                       vii.    Rural Development, Inc., for property management services in connection with CBH units at Wisdom Way Solar Village

4. Appoint two Commissioners to represent HRA on the Rural Development, Inc. Board of Directors
5. Approve changes to HCV administrative plan chapter 17

3.     Other Business

a.     Update on HRA strategic planning process

4.     Staff reports will be distributed in advance and reviewed at the meeting. 

5.     Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Shelburne Housing Authority Board of Commissioners Meeting - December

PLEASE POST IMMEDIATELY ON TOWN BULLETIN BOARD

Regular Meeting

of the Shelburne Housing Authority

 Board of Commissioners

Wednesday, December 10, 2014 6:00 P.M.

Highland Village Community Room

Highland Avenue, Shelburne Falls, MA

1) Convene- Roll Call

2)  Actions/Motions

                       

(a) Review and approve minutes of the November 19, 2014  regular meeting

(b) Review and approve revised budgets for submission to DHCD

(c) Review and approve change order for Sidewalk Improvement Project, Phase III to extend time of performance

3)  Other Business

(a)  Discuss response to power outage during the winter storm (11/26 through 11/27) and emergency preparedness plans

4)  Staff Reports will be distributed in advance and reviewed at the meeting

5)     Adjourn

This agenda was prepared by: Robin Sherman, Secretary

Career Opportunities at HRA!

We're looking for qualified candidates for two openings in our Community Development department.  Please visit our careers page to view the descriptions for the Community Development Program Manager and Community Development Administrative Assistant Positions. 

HRA Board of Commissioners Meeting- December

HRA Board of Commissioners

Regular Meeting

December 1, 2014 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.     Convene

2.     Actions

1. Approve the minutes of the regular meeting held on November 3, 2014
2. Approve the accounts payable warrant for November 2014
3. Approve and certify submission to DHCD of public housing and MRVP budgets for FY15
4. Approve and certify year-end financial statements for public housing and MRVP programs
5. Approve revisions to HRA’s procurement policy
6. Approve capital improvement plan
7. Declare surplus inventory
8. Appoint a representative to the Community Economic Development Strategy Committee
9. Approve contract amendment #2 between GeoSite and HRA, extending the term of the contract for inspection services

3.     Other Business

4.     Staff reports will be distributed in advance and reviewed at the meeting. 

5.     Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Shelburne Housing Authority Board of Commissioners Meeting- November

Regular Meeting

of the Shelburne Housing Authority

 Board of Commissioners

Wednesday, November 19, 2014 6:00 P.M.

Highland Village Community Room

Highland Avenue, Shelburne Falls, MA

1) Convene- Roll Call

2)  Actions/Motions

                       

(a) Minutes of the October 22, 2014  regular and annual meetings for approval

(b) Approve deadline extension for ramp project

(c) Approve amendment #3 to sub grantee agreement for Highland Village Parking Lot Improvements, Phase III (Sidewalk Project)

(d) Declare surplus equipment

3)  Staff Reports will be distributed in advance and reviewed at the meeting

4)  Other Business

(a)  Review Commissioner Handbook Section 4

(b)  Housing authority reform discussion

5)     Adjourn

This agenda was prepared by: Robin Sherman, Secretary