HRA Board of Commissioners Meeting - June 2013

HRA Board of Commissioners

Regular Meeting

June 3, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will meet at 5:30PM

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on May 6, 2013
2. Approve the accounts payable warrant for May 2013
3. Approved revised job description for the Administrative Coordinator
4. Award contract for capital improvements at Squakheag Village
5. Appoint records custodian
6. Approve application for High Leverage Asset Improvement program

3.      Other Business

None

4.      Staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Homesafe Post Purchase Workshop

Homesafe Post Purchase Workshop

Monday, June 10 and Monday, June 17

5:30 -8:30 PM

Dinner will be served – please let us know of any special dietary needs

Stoughton Place

 12 Main Road, Gill MA

We will be discussing the following topics:

• Home Repair demonstrations
• Seasonal Maintenance
• Energy efficient home improvements
• Budgeting and refinancing

There is no charge for this workshop.

Door Prizes will be given at the end of this workshop.

This workshop is required for all MassHousing Softsecond buyers.

Pre-registration by June 3, 2013 is required.

Please contact:

Autumn at Franklin County Regional Housing and Redevelopment Authority at

 413-863-9781 ext. 150 or awest@fcrhra.org

(Directions: From Route 2:  at the Mobil Station on the corner of Route 2 and Main Road (Gill), turn onto Main Road and go straight up the hill. Pass Jan’s Package Store and then 2 houses on the right.  Immediately after the second house turn right into Stoughton Place (private way) and drive to the parking lot behind the building.

Parking:  Please park near the dumpster or along the road so that we don’t take any of the residents’ parking spots in the center of the lot.)

HRA Board of Commissioners Meeting- May 2013

HRA Board of Commissioners

Regular Meeting

May 6, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will not meet in May

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on April 8, 2013
2. Approve the accounts payable warrant for April 2013
3. Approve and authorize execution of contracts for financial assistance (DHCD formula funding) VOTE BY ROLL CALL
4. Approve and authorize execution of amendment to HomeBASE contract
5. Approve change to Section 8 administrative plan regarding direct deposits
6. Authorize Executive Director to negotiate a new payment in lieu of taxes agreement for HRA’s main office
7. Receive compensation review report and accept Executive Director’s recommendation
8. Execute lead paint notification certifications
9. Authorize renewal of lease of garage and office space from RDI

 3.      Other Business

1. Discuss HRA’s policy regarding medical marijuana

4.      Staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioner Meeting- April 2013

HRA Board of Commissioners

Regular Meeting

April 8, 2013 at 6:00 P.M.

HRA Main Office

42 Canal Road

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on March 04, 2013
2. Approve the accounts payable warrant for March 2013
3. Approve changes to Section 8 administrative plan
4. Approve amendment to HAP contract for inspection services
5. Approve increase in compensation for maintenance staff
6. Approve and execute Operating Subsidy Agreement
7. Authorize access to safe deposit box at Bank of America
8. Approve vacation request for Executive Director

3.      Other Business

1. Discuss staff compensation
2. Discussion of 40^th anniversary event

4.      Staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board Finance Committee Meeting- April 2013

HRA Board of Commissioners

Finance Committee Meeting

April 8, 2013 at 5:30 P.M.

HRA Main Office

42 Canal Road

Turners Falls, MA 01376

The HRA Board of Commissioners will meet at 6:00 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the finance committee meeting held on March 4, 2013
2. Discuss staff compensation

3.      Finance Report- The Executive Director will deliver a report to the Finance Committee.

4.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board Meeting- March

HRA Board of Commissioners

Regular Meeting

March 04, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Review and accept 2012 HRA audit
2. Approve the minutes of the regular meeting held on February 04, 2013
3. Approve the accounts payable warrant for February 2013
4. Approve changes to Section 8 administrative plan
5. Approve the opening of the Section 8 waiting list to new applicants
6. Authorize the Chair to sign an amendment to the contract between HRA and DHCD for the administration of the MRVP and AHVP programs.
7. Adopt new income limits for the Massachusetts Rental Voucher Program as promulgated by DHCD
8. Approve the use of pre-2004 Section 8 administrative reserve funds
9. Discussion and possible vote concerning check signing at HRA
10. Discussion and possible vote on Rural Development, Inc. management fee and approve adjustment to HRA’s budget accordingly
11. Approve a revised Appendix B (Authorized users list) to the HRA CORI Policy
12. Approve Limited English Proficiency Policy
13. Endorse National Low-Income Housing Coalition tax proposal
14. Approve HomeBASE contract amendment

3.      Other Business

1. Discussion of state budget and testimony at public hearing
2. Discussion of FSS program

4.      Executive Director’s and staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

**This agenda was revised on March 1, 2013 at 2:05PM.

HRA Finance Committee- March

HRA Board of Commissioners

Finance Committee Meeting

March 04, 2013 at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The HRA Board of Commissioners will meet at 6:00 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the finance committee meeting held on January 07, 2013
2. Approve the minutes of the finance committee meeting held on February 4, 2013

3.      Finance Report- The Executive Director will deliver a report to the Finance Committee.

4.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director