HRA Executive Director Search Committee
January 4, 2019 at 2:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions/ Discussion:

            a. Convene meeting and conduct round of introductions

            b. Review and vote to recommend HRA Executive Director Job Description

            c. Review and vote to approve HRA Executive Director job advertisement                       for newspaper publication and online posting

            d. Discuss hiring process (including whether to contract with a consultant)

     and set schedule (including due date to received applications)

            e. Next Steps

3. Other business not reasonably anticipated 48 hours in advance

4. Adjourn

This agenda was prepared by Jessica Atwood, HRA Executive Director Search Committee member and HRA Board Commissioner

HRA Executive Director Search Committee
Friday, December 7, 2018 at 2:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions/ Discussion:

            a. Convene and round of introductions

            b. Vote to elect Search Committee Chair

            c. Review job posting requirements, draft job advertisement and current
                 job description

            d. Discuss search process and timeline for implementation

 e. Next Steps

3. Other business not reasonably anticipated 48 hours in advance

4. Adjourn

This agenda was prepared by Jessica Atwood, HRA Executive Director Search Committee member and HRA Board Commissioner

HRA Board of Commissioners
Regular Meeting
December 3, 2018 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Executive Session to discuss potential litigation

3. Actions

a.      Approve the minutes of the November 5, 2018 regular meeting of the Board

b.      Approve the November 2018 AP Warrant

c.      Approve Lease for new copy and printer services

d.      Approve Framework Homeownership LLC Counseling Agency Agreement

e.      Award Lead Contracts for Montague and Orange 2018

f.        Authorize the execution of the FY19 HCEC Contract

g.      Approve contracts for snow plowing

h.      Accept the resignation of Executive Director, Frances Pheeny

i.         Accept the recommendation for the Interim Executive Director Candidate upon DHCD approval

j.         Approve the recommendation to include one (1) HRA Staff member and one (1) HRA resident as additional representatives to serve as board members on the Permanent Executive Director Search Committee

k.       Thank you to Bruce Parkin for his 5 years of dedicated service as an HRA Board Commissioner

4. Executive Director’s Report

5. Other Business

   l. Leslie Brown gives RDI update
  m. Discuss steps to fill the current and impending vacancies of the HRA Board of Commissioners
  n.  Public Housing Notice “PHN 2018-22-NOFA for Comprehensive Sustainability initiative
  o.  Board member contact information                      

6. Staff Reports summarizing the HRA department activities for the month of November 2018 and will be distributed in advance and reviewed at this meeting.

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

This agenda was prepared by Frances Pheeny, Executive Director     

HRA Board of Commissioners
Special Meeting
November 27, 2018 at 5:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions

a.     Approve FY18 HRA Financial Statements

b.     Approve FY18 HRA Budget

c.     Approve HCEC Q1 Reports and Invoices

3. Other Business

                d. Report from Interim Executive Director Search Committee

4. Other business not reasonably anticipated 48 hours in advance

5.  Adjourn

This agenda was prepared by Frances Pheeny, Executive Director     

           

Interim Executive Director Search Committee
Friday, November 16, 2018 at 1:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions/ Discussion:

            a. Convene, introductions, overview of process

            b. Approve Minutes of the November 13, 2018 Interim Executive Director                           Search  Committee regular meeting as prepared.    

            c. Discuss Candidates for Interim Executive Director Position

d. Next Steps

3. Other Business not reasonably anticipated 48 hours in advance

4. Adjourn

This agenda was prepared by Jessica Atwood, Interim Executive Director Search Committee Board Commissioner

Interim Executive Director Search Committee
Tuesday, November 13, 2018 at 1:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions/ Discussion:

            a. Convene, introductions, overview of process

            b. Approve Minutes of the November 5, 2018 Interim Executive Director                            Search Committee regular meeting as prepared.           

            c. Interview 1

            d. Break/discussion

            e. Interview 2

            f. Break/discussion

            g. Next Steps

3. Other Business not reasonably anticipated 48 hours in advance

4. Adjourn

This agenda was prepared by Jessica Atwood, Interim Executive Director Search Committee Board Commissioner

HRA Board of Commissioners
Regular Meeting
November 5, 2018 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Agency Large Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

*****AMENDED******

1. Convene

2. Actions

a.       Approve minutes of the October 15, 2018 annual  meeting of the Board

b.       Approve the minutes of the October 15, 2018 regular meeting of the Board

c.       Approve the October 2018 AP Warrant

d.       Authorize and Approve Betteann Karpinski, Leased Housing Representative, to review tenants Criminal Offender Record Information (CORI)

e.       Approve Section 8 Management Assessment Program (SEMAP) submission

f.         Authorize  the Executive Director to execute the following Community Development Block Grant-related contracts and agreements

i. Contract with the Town of Montague for administration of the FY18 CDBG grant

ii. Contract with the Town of Orange for administration of the FY18

    CDBG grant

g.       To conduct a process to hire an Interim Executive Director for a short-term period, pending DHCD approval of the select Interim candidate

h.       Appoint a Search Committee to hire an Executive Director for a permanent position.

i.         Approve  change order request #4 by and between Renaissance Builders and the Franklin County Regional Housing and Redevelopment Authority

j.          Approve Citizens’ Housing and Planning Association HUD Housing Counseling Sub-Grant Agreement FY2018 to carry out a housing counseling program by and between Rural Development, Inc./Franklin County Regional Housing Authority

k.        Authorize the Executive Director to enter into a Land Damage Agreement by and between the Franklin County Regional Housing Authority and MassDOT for the town of Charlemont, project #606507 Roadway Reconstruction and Village Calming on Route 2.

l.         Authorize the Executive Director to enter into a Right of Entry Agreement by and between the Franklin County Regional Housing Authority and MassDOT for the town of Charlemont, project #606507 Roadway Reconstruction and Village Calming on Route 2.

m.     Authorize Sharon Cottrell, Chair, HRA Board of Commissioners, as  signer on all HRA Greenfield Savings Bank Accounts

n.       Authorize  Sharon Cottrell, Chair, HRA Board of Commissioners, as  signer on all HRA Greenfield Coop Bank Accounts

o.        Appoint and authorize Lisa Cornish, Director of Finance, as business online account administrator on all HRA Greenfield Savings Bank Accounts.

p.       Appoint and authorize Lisa Cornish, Director of Finance, as business online account administrator on all HRA Greenfield Coop Bank Accounts

q.       Approve upgrade to Citizens Security Contract

r.         Approve Rubbish Services Contract with Republic Services

s.        Approve meeting schedule for 2019

3. Executive Director’s Report

4. Other Business

   t. Leslie Brown gives RDI update
   u.  Public Housing Notice “PHN 2018-20-Clarification Regarding Agreed Upon
       Procedures (AUP) Program and Requirement to Change CPA Firm After 5 Years
   v.  Board member contact information                     

5. Staff Reports summarizing the HRA department activities for the month of October 2018
    and will be distributed in advance and reviewed at this meeting.

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Frances Pheeny, Executive Director     

               

Interim Executive Director Search Committee
Monday, November 5, 2018 at 5:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions/ Discussion:

            a. Approve Minutes of the October 31, 2018 Interim Executive Director Search Committee regular meeting as prepared.           

            b. Review and discuss information gathered about the advertising process for the Interim Executive Director position.

            c. Approve the release of the Interim Executive Director Position advertisement.

            d. Discuss next steps

            e. Set a next meeting date

3. Other Business not reasonably anticipated 48 hours in advance

4. Adjourn

This agenda was prepared by Jessica Atwood, Interim Executive Director Search Committee Board Commissioner

HRA Board of Commissioners
Regular Meeting
November 5, 2018 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Agency Large Meeting Room

241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions

a.     Approve minutes of the October 15, 2018 annual  meeting of the Board

b.     Approve the minutes of the October 15, 2018 regular meeting of the Board

c.     Approve the October 2018 AP Warrant

d.     Authorize and Approve Betteann Karpinski, Leased Housing Representative, to review tenants Criminal Offender Record Information (CORI)

e.     Approve Section 8 Management Assessment Program (SEMAP) submission

f.        Authorize  the Executive Director to execute the following Community Development Block Grant-related contracts and agreements

i. Contract with the Town of Montague for administration of the FY18

     CDBG grant

ii. Contract with the Tow of Orange for administration of the FY18

    CDBG grant

g.     To conduct a process to hire an Interim Executive Director for a short-term period, pending DHCD approval of the select Interim candidate

h.      Approve  change order request #4 by and between Renaissance Builders and the Franklin County Regional Housing and Redevelopment Authority

i.         Approve Citizens’ Housing and Planning Association HUD Housing Counseling Sub-Grant Agreement FY2018 to carry out a housing counseling program by and between Rural Development, Inc./Franklin County Regional Housing Authority

j.         Authorize the Executive Director to enter into a Land Damage Agreement by and between the Franklin County Regional Housing Authority and MassDOT for the town of Charlemont, project #606507 Roadway Reconstruction and Village Calming on Route 2.

k.      Authorize the Executive Director to enter into a Right of Entry Agreement by and between the Franklin County Regional Housing Authority and MassDOT for the town of Charlemont, project #606507 Roadway Reconstruction and Village Calming on Route 2.

l.         Authorize Sharon Cottrell, Chair, HRA Board of Commissioners, as  signer on all HRA Greenfield Savings Bank Accounts

m.   Authorize  Sharon Cottrell, Chair, HRA Board of Commissioners, as  signer on all HRA Greenfield Coop Bank Accounts

n.       Appoint and authorize Lisa Cornish, Director of Finance, as business online account administrator on all HRA Greenfield Savings Bank Accounts.

o.     Appoint and authorize Lisa Cornish, Director of Finance, as business online account administrator on all HRA Greenfield Coop Bank Accounts

p.     Approve upgrade to Citizens Security Contract

q.     Approve Rubbish Services Contract with Republic Services

r.        Approve meeting schedule for 2019

3. Executive Director’s Report

4. Other Business

   s. Leslie Brown gives RDI update
   t.  Public Housing Notice “PHN 2018-20-Clarification Regarding Agreed Upon
       Procedures (AUP) Program and Requirement to Change CPA Firm After 5 Years
   u.  Board member contact information                     

5. Staff Reports summarizing the HRA department activities for the month of October 2018
    and will be distributed in advance and reviewed at this meeting.

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Frances Pheeny, Executive Director     

Interim Executive Director Search Committee
Wednesday, October 31, 2018 at 9:00AM

Franklin County Regional Housing and Redevelopment Authority
Large Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions:

            a. Approve Minutes of the October 25, 2018 Interim Executive Director Search  Committee regular meeting as prepared.            

3. Discussion:

            b. Review and discuss information gathered since last Committee meeting,including guidance from DHCD regarding Interim Executive Director search process.  
            c. Discuss next steps

            d. Set a next meeting date

4. Other Business not reasonably anticipated 48 hours in advance

5. Adjourn

This agenda was prepared by Jessica Atwood, Interim Executive Director Search Committee  Board Commissioner

HRA Party Planning Committee

October 25, 2018 at 3:00PM

Franklin County Regional Housing Redevelopment Authority

Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

1.      Agenda:

a.     Planning HRA’s 45^th year Anniversary and Ribbon Cutting Ceremony for new Agency site.

This agenda was prepared by Frances Pheeny, Executive Director

Interim Executive Director Search Committee

Thursday, October 25, 2018 at 2:00PM

Franklin County Regional Housing and Redevelopment Authority

Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

1. Convene

2. Actions

              a. Discuss expectation of roles and responsibilities for an Interim Executive Director 

              b.  Discuss steps to conduct the search for an Interim Executive Director

              c.  Set a next meeting date

3.  Other Business not reasonably anticipated 48 hours in advanced

4.  Adjourn

This agenda was prepared by Jessica Atwood, Interim ED Board Commissioner

HRA Board of Commissioners
Regular Meeting
October 15, 2018 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Agency Classroom
241 Millers Falls Road
Turners Falls, MA 01376

****Amended****

1. Convene                                                                                 

2. Actions

a.     Approve minutes of September 10, 2018 regular meeting of the Board

b.     Approve the September 2018 AP Warrant

c.     Presentation by Alan Surprenant Energy Management Advisor for Advanced Energy Group

d.     Approve FY2019 Utility Charts

e.     Authorize the execution of the SEMAP HQS Inspection Contract by and between HRA and McCright & Associates, LLC

f.        Approve the contract for HQS inspections with Geosite Environmental, Inc.

g.     Approve the Contract Extension Agreement by and between HRA and Ashfield House, LLC

h.      Approve the Contract Extension Agreement by and between HRA and P&G, LLC

i.         Approve the Contract Extension Agreement by and between HRA and Pine Crest, RHF Housing, Inc.

j.         Approve Advanced Energy Group Contract by and between HRA and Western Massachusetts Electric Company, doing business as Eversource Energy

k.      Approve the HRA Finance, Accounting and Internal Control Policy

l.         Approve proposal of disposal of HRA furniture

m.   Approve naming large meeting room in honor of Representative Stephen Kulik

n.      Authorize the execution of Memorandum of Understanding between HRA and RHN regarding HCEC Information Technology and Central Coordination

o.     Montague HRA Pilot Agreement

3. Executive Director’s Report

4. Other Business

                   p.  Leslie Brown gives RDI update
                   q.  Public Housing Notice “PHN 2018-18 FY2019 Budget Guidelines”
                    r.  Division of Banks Industry Letter
                    s.   Finance Committee
                    t.  Board member contact information

5. Staff Reports summarizing the HRA department activities for the month of September 2018
    and will be distributed in advance and reviewed at this meeting.

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

           
                 

           

HRA Board of Commissioners

Annual Meeting

October 15, 2018 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority

Agency Classroom

241 Millers Falls Road

Turners Falls, MA 01376

1.      Convene

2.      Actions

a.     Presentation of the Annual Report

b.     Nomination and Election of Officers

c.     Accept and approve the 2018 annual report

d.     Approve FY19 budget

3.      Other Business not reasonably anticipated 48 hours in advance

                

4.      Adjourn

This agenda was prepared by Frances Pheeny, Executive Director