HRA Board of Commissioners
Regular Meeting
February 3, 2020 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2.  Actions
    a. Approve the minutes of the January 6, 2020 regular meeting of the Board as  
        prepared.
    b. Approve the January 2020 AP Warrant.
    c. Approve agreement for Executive Director Services between HRA and RDI.

    d. Discuss Board Meeting Location.
    e. Approve EFPR GROUP, CPAs, PPLC as the new Audit Firm for HRA.
  

3. Staff Reports summarizing the HRA department activities for the month of January 2020 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    a. Leslie Brown gives RDI update
    b. Board member contact information

5.  Documents for Informational Purposes

·         PHN 2020-01 Rental Assistance and Public Housing SOHA Data Warehouse

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

    HRA Board of Commissioners

Regular Meeting
January 6, 2020 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2.  Actions
    a. Approve the minutes of the November 4, 2019 annual meeting of the Board            as prepared.
    b. Approve the minutes of the November 4, 2019 regular meeting of the Board           as prepared.
    c. Approve the minutes of the November 25, 2019 special meeting of the Board         as prepared.  
    d. Approve the November 2019 AP Warrant
    e. Approve the December 2019 AP Warrant
    f.  Approved proposed HRA Board Meeting Schedule for 2020
    g. Signature Authority in Bylaws

    h. Review Davenport Certificate of Substantial Completion 

     i. Final Payment on Office Building Renovation

   

3. Staff Reports summarizing the HRA department activities for the month of November and December 2019 and will be reviewed at this meeting.

4. Other Business
    a. Leslie Brown gives RDI update
    b. Board member contact information

5.  Documents for Informational Purposes

    a. November 2019 AP Warrant

    b. December 2019 AP Warrant

    c. Board Meeting Schedule for 2020

    d. Davenport Certificate of Substantial Completion

    e. PHN 2019-26

    f. PHN 2019-27

    g. PHN 2019-28

    h. PHN 2019-29

     i. PHN 2019-30

     j. PHN 2019-31

    k. HRA Bylaws

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Special Meeting
November 25, 2019
5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions

a.     Approve the Top 5 Compensation Form

b.     To certify the Fy19 year-end financial statements

3. Other Business

4. Other business not reasonably anticipated 48 hours in advance

5.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director     

           

           

HRA Board of Commissioners

Annual Meeting

November 4, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority

Kulik Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

1.       Convene

2.       Actions

a.       Accept and approve the 2019 annual report

b.       Nomination and Election of Officers

c.       Approve FY2020 Budget

d.       Approve DHCD LHA Executive Director Salary Calculation Worksheet effective FY10/1/2019

e.       Approve Write Off Payable to HRA from RDI

f.         Approve Plan for CCLP Refinance Proceeds to HRA to be re-loaned to RDI for Sunderland Senior Housing Project

3.       Other Business not reasonably anticipated 48 hours in advance

                      

4.       Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
November 4, 2019 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2.  Actions
    a. Approve the minutes of the September 9, 2019 regular meeting of the Board as  prepared.
    b. Approve the September 2019 AP Warrant
    c.  Approve the October 2019 AP Warrant
    d. Approve HUD Fair Market Rent for FY2020
    e. Approve FY2020 Utility Charts
    f.  Approve FY2020 Payment Standards for HCV Program
    g.  Approve HAP Contract between HRA and Service Net, Inc.
    h. Approve Section 8 Management Assessment Program (SEMAP) Submission
    i.  Approve Amendment No.1 to Agreement between Geosite, Inc and Franklin County Regional Housing &  Redevelopment Authority
    j. Approve HCEC FY2020 Budgets for Contracts
    k.  Approve HCEC DirectorJob Description
    l. Approve amended Director of Property Management & Procurement Job Description
    m.  Approve Forgiveness Subordination Transfer Policy as amended
    n.  Authorize the Executive Director to execute the following Community Development Block Grant-related contracts and agreements:
                 i. Contract with the Town of Montague for Administration of the FY19 CDBG grrant
                ii. Contract with the Town of Orange for Administration of the FY19 CDBG grant
                iii. Contract with the Town of Wendell for Administration of the FY19 CDBG grant
                iv. Contract with Lead Inspection Consultants for inspection services for the FY19 Orange CDBG grant and the FY19 Wendell CDBG grant
    o. Approve SHA Management Services Agreement
    p.  Authorize representatives for Massachusetts Municipal Depository Trust
    q.  Approve Amended Internal Control Policy
    r.  Approve Wage Match for State Housing Program Tenants
    s. Approve Change Order #2 FISH No. 358096-Squakheag Village Parking Lot Remove and  Replace Damaged Concrete Sidewalks
    t. Approve Certificate of Final Completion FISH No. 358096- Squakheag Village Parking Lot 

3. Staff Reports summarizing the HRA department activities for the month of September & October 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    u. Leslie Brown gives RDI update
    v. Board member contact information

5.  Documents for Informational Purposes
    w. PHN 2019-21 Executive Director Salary and Qualifications Schedule
    x. PHN 2019-22 FY2020 Budget Guidelines
    y. PHN 2019-22 Addendum #1 Fy2020 Budget Guidelines
    z. Public Hearing Regarding the Draft 2020-2021 QAP for the Low Income Housing Tax Credit (LIHTC)      i. PHN 2019-24 NOFA Technical Assistance for Creation of Regional Housing Authority Entities

    ii. PHN 2019-25- AIMM Program Rules and Application

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

THE HRA BOARD OF COMMISSIONERS

ANNUAL AND REGULAR MEETING

SCHEDULED FOR THIS EVENING,

MONDAY, OCTOBER 7, 2019at 5:30PM

HAS BEEN CANCELED.

A RESCHEDULED DATE IS TBD.

HRA Board of Commissioners

Annual Meeting

October 7, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority

Kulik Meeting Room

241 Millers Falls Road

Turners Falls, MA 01376

1.      Convene

2.      Actions

a.     Accept and approve the 2019 annual report

b.     Nomination and Election of Officers

c.   Approve FY2020 Budget 

3.      Other Business not reasonably anticipated 48 hours in advance

                

4.      Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
October 7, 2019 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

*****AMENDED****

1. Convene

2.  Actions
    a. Approve the minutes of the September 9, 2019 regular meeting of the  Board as prepared.
    b. Approve the September 2019 AP Warrant
    c. Approve HUD Fair Market Rent for FY2020
    d. Approve FY2020 Utility Charts
    e.  Approve FY2020 Payment Standards for HCV Program
    f.  Approve HAP Contract between HRA and Service Net, Inc.
    g.  Approve Amendment No.1 to Agreement between Geosite, Inc and Franklin County Regional Housing & Redevelopment Authority
    h. Approve HCEC FY2020 Budgets for Contracts
    i. Approve HCEC Manager Job Description
    j.  Approve Forgiveness Subordination Transfer Policy as amended
    k. Approve SHA Management Services Agreement
         

3. Staff Reports summarizing the HRA department activities for the month of September 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
    l. Leslie Brown gives RDI update
    m. Board member contact information

5.  Documents for Informational Purposes
   n. PHN 2019-21 Executive Director Salary and Qualifications Schedule
    o. PHN 2019-22 FY2020 Budget Guidelines
    p. PHN 2019-22 Addendum #1 Fy2020 Budget Guidelines
   q. Public Hearing Regarding the Draft 2020-2021 QAP for the Low Income Housing Tax Credit (LIHTC)  

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director

HRA Board of Commissioners
Regular Meeting
October 7, 2019 at 6:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2.  Actions
    a. Approve the minutes of the September 9, 2019 regular meeting of the Board  as prepared.
     b. Approve the September 2019 AP Warrant
     c. Approve HUD Fair Market Rent for FY2020
     d. Approve FY2020 Utility Charts
      e.  Approve FY2020 Payment Standards for HCV Program
      f.  Approve HAP Contract between HRA and Service Net, Inc.
      g. Approve HCEC FY2020 Budgets for Contracts
      h. Approve HCEC Manager Job Description
      i.  Approve Forgiveness Subordination Transfer Policy as amended
      j. Approve SHA Management Services Agreement
         

3. Staff Reports summarizing the HRA department activities for the month of September 2019 and will be distributed in advance and reviewed at this meeting.

4. Other Business
     k. Leslie Brown gives RDI update
      l. Board member contact information

5.  Documents for Informational Purposes
     m. PHN 2019-21 Executive Director Salary and Qualifications Schedule
      n. PHN 2019-22 FY2020 Budget Guidelines
      o. PHN 2019-22 Addendum #1 Fy2020 Budget Guidelines
      p. Public Hearing Regarding the Draft 2020-2021 QAP for the Low Income Housing Tax Credit (LIHTC)

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

This agenda was prepared by Gina Govoni, Executive Director