HRA Board of Commissioners Meeting- May 2013

HRA Board of Commissioners

Regular Meeting

May 6, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will not meet in May

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on April 8, 2013
2. Approve the accounts payable warrant for April 2013
3. Approve and authorize execution of contracts for financial assistance (DHCD formula funding) VOTE BY ROLL CALL
4. Approve and authorize execution of amendment to HomeBASE contract
5. Approve change to Section 8 administrative plan regarding direct deposits
6. Authorize Executive Director to negotiate a new payment in lieu of taxes agreement for HRA’s main office
7. Receive compensation review report and accept Executive Director’s recommendation
8. Execute lead paint notification certifications
9. Authorize renewal of lease of garage and office space from RDI

 3.      Other Business

1. Discuss HRA’s policy regarding medical marijuana

4.      Staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioner Meeting- April 2013

HRA Board of Commissioners

Regular Meeting

April 8, 2013 at 6:00 P.M.

HRA Main Office

42 Canal Road

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on March 04, 2013
2. Approve the accounts payable warrant for March 2013
3. Approve changes to Section 8 administrative plan
4. Approve amendment to HAP contract for inspection services
5. Approve increase in compensation for maintenance staff
6. Approve and execute Operating Subsidy Agreement
7. Authorize access to safe deposit box at Bank of America
8. Approve vacation request for Executive Director

3.      Other Business

1. Discuss staff compensation
2. Discussion of 40^th anniversary event

4.      Staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board Finance Committee Meeting- April 2013

HRA Board of Commissioners

Finance Committee Meeting

April 8, 2013 at 5:30 P.M.

HRA Main Office

42 Canal Road

Turners Falls, MA 01376

The HRA Board of Commissioners will meet at 6:00 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the finance committee meeting held on March 4, 2013
2. Discuss staff compensation

3.      Finance Report- The Executive Director will deliver a report to the Finance Committee.

4.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board Meeting- March

HRA Board of Commissioners

Regular Meeting

March 04, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Review and accept 2012 HRA audit
2. Approve the minutes of the regular meeting held on February 04, 2013
3. Approve the accounts payable warrant for February 2013
4. Approve changes to Section 8 administrative plan
5. Approve the opening of the Section 8 waiting list to new applicants
6. Authorize the Chair to sign an amendment to the contract between HRA and DHCD for the administration of the MRVP and AHVP programs.
7. Adopt new income limits for the Massachusetts Rental Voucher Program as promulgated by DHCD
8. Approve the use of pre-2004 Section 8 administrative reserve funds
9. Discussion and possible vote concerning check signing at HRA
10. Discussion and possible vote on Rural Development, Inc. management fee and approve adjustment to HRA’s budget accordingly
11. Approve a revised Appendix B (Authorized users list) to the HRA CORI Policy
12. Approve Limited English Proficiency Policy
13. Endorse National Low-Income Housing Coalition tax proposal
14. Approve HomeBASE contract amendment

3.      Other Business

1. Discussion of state budget and testimony at public hearing
2. Discussion of FSS program

4.      Executive Director’s and staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

**This agenda was revised on March 1, 2013 at 2:05PM.

HRA Finance Committee- March

HRA Board of Commissioners

Finance Committee Meeting

March 04, 2013 at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The HRA Board of Commissioners will meet at 6:00 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the finance committee meeting held on January 07, 2013
2. Approve the minutes of the finance committee meeting held on February 4, 2013

3.      Finance Report- The Executive Director will deliver a report to the Finance Committee.

4.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board Meeting- February

HRA Board of Commissioners

Regular Meeting

February 04, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on January 07, 2013
2. Approve the accounts payable warrant for January 2013
3. Approve revisions to the HCV Administrative Plan
4. Execute revised report to DHCD on lead notification
5. Approve expenditures related to the restructuring of the Leased Housing Department
6. Approve job description for Leased Housing Administrator
7. Approve job description for part-time position in Community Development Block Grant department
8. Authorize additional signatory on HRA accounts held at People’s Bank
9. Authorize the Chair to complete the “Inquiry of Those Charged With Governance” in response to a request from HRA’s auditors

3.      Other Business

1. Discuss theme and scheduling of 40^th anniversary event
2. Discuss impact of possible federal budget cuts due to sequester
3. Review and sign Executive Director timesheets and travel reimbursement forms (Chair and Treasurer only)

4.      Executive Director’s and staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board Meeting - January

HRA Board of Commissioners

Rescheduled Regular Meeting

January 7, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on December 17, 2012
2. Approve the accounts payable warrant for December 2012
3. Write-off uncollectable accounts receivable
4. Approve changes to job description for Affordable Housing Property Manager

 3.      Other Business

a.      Discuss PHN 2012-21

4.      Executive Director’s Report

5.      Staff reports will be distributed in advance of the meeting.

6.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director