HRA Board Finance Committee Meeting- April 2013

HRA Board of Commissioners

Finance Committee Meeting

April 8, 2013 at 5:30 P.M.

HRA Main Office

42 Canal Road

Turners Falls, MA 01376

The HRA Board of Commissioners will meet at 6:00 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the finance committee meeting held on March 4, 2013
2. Discuss staff compensation

3.      Finance Report- The Executive Director will deliver a report to the Finance Committee.

4.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board Meeting- March

HRA Board of Commissioners

Regular Meeting

March 04, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Review and accept 2012 HRA audit
2. Approve the minutes of the regular meeting held on February 04, 2013
3. Approve the accounts payable warrant for February 2013
4. Approve changes to Section 8 administrative plan
5. Approve the opening of the Section 8 waiting list to new applicants
6. Authorize the Chair to sign an amendment to the contract between HRA and DHCD for the administration of the MRVP and AHVP programs.
7. Adopt new income limits for the Massachusetts Rental Voucher Program as promulgated by DHCD
8. Approve the use of pre-2004 Section 8 administrative reserve funds
9. Discussion and possible vote concerning check signing at HRA
10. Discussion and possible vote on Rural Development, Inc. management fee and approve adjustment to HRA’s budget accordingly
11. Approve a revised Appendix B (Authorized users list) to the HRA CORI Policy
12. Approve Limited English Proficiency Policy
13. Endorse National Low-Income Housing Coalition tax proposal
14. Approve HomeBASE contract amendment

3.      Other Business

1. Discussion of state budget and testimony at public hearing
2. Discussion of FSS program

4.      Executive Director’s and staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

**This agenda was revised on March 1, 2013 at 2:05PM.

HRA Finance Committee- March

HRA Board of Commissioners

Finance Committee Meeting

March 04, 2013 at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The HRA Board of Commissioners will meet at 6:00 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the finance committee meeting held on January 07, 2013
2. Approve the minutes of the finance committee meeting held on February 4, 2013

3.      Finance Report- The Executive Director will deliver a report to the Finance Committee.

4.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board Meeting- February

HRA Board of Commissioners

Regular Meeting

February 04, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on January 07, 2013
2. Approve the accounts payable warrant for January 2013
3. Approve revisions to the HCV Administrative Plan
4. Execute revised report to DHCD on lead notification
5. Approve expenditures related to the restructuring of the Leased Housing Department
6. Approve job description for Leased Housing Administrator
7. Approve job description for part-time position in Community Development Block Grant department
8. Authorize additional signatory on HRA accounts held at People’s Bank
9. Authorize the Chair to complete the “Inquiry of Those Charged With Governance” in response to a request from HRA’s auditors

3.      Other Business

1. Discuss theme and scheduling of 40^th anniversary event
2. Discuss impact of possible federal budget cuts due to sequester
3. Review and sign Executive Director timesheets and travel reimbursement forms (Chair and Treasurer only)

4.      Executive Director’s and staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board Meeting - January

HRA Board of Commissioners

Rescheduled Regular Meeting

January 7, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on December 17, 2012
2. Approve the accounts payable warrant for December 2012
3. Write-off uncollectable accounts receivable
4. Approve changes to job description for Affordable Housing Property Manager

 3.      Other Business

a.      Discuss PHN 2012-21

4.      Executive Director’s Report

5.      Staff reports will be distributed in advance of the meeting.

6.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

2013 Proposed Schedule of Meetings

Proposed dates for 2013 HRA Board Meetings

Location: Greenfield Savings Bank, 282 Avenue A, Turners Falls, MA

Time: 6:00 P.M.

Meetings of the Board of Commissioners of the HRA are typically held on the first Monday of every month, exceptions are noted below.  The Finance Committee typically meets at 5:30 pm preceding Board meetings.

January 7, 2013

February 4, 2013

March 4, 2013

April 1, 2013

May 6, 2013

June 3, 2013

July 1, 2013

August 5, 2013

September 9, 2013*

October 7, 2013 (Annual and Regular Meetings)

November 4, 2013

December 2, 2013

*Please note that this meeting is scheduled for the second Monday of the month

HRA Board of Commissioners Meeting- December

HRA Board of Commissioners

Rescheduled Regular Meeting

December 17, 2012 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Executive Session

a.      The Board of Commissioners will enter into executive session to discuss strategy with respect to litigation

3.      Actions

1. Approve the minutes of the regular meeting held on November 5, 2012
2. Approve the accounts payable warrant for November 2012
3. Review and approve revisions to the budget for the Simon Smikes House
4. Approve FY13 Income Limits as published by HUD effective retroactively to December 4, 2012
5. Appoint representatives of the HRA Board of Commissioners to the Board of Directors of Rural Development, Inc.
6. Approve contract with Associated Elevator for maintenance of elevators at Stoughton Place and Squakheag Village
7. Renew management agreement between HRA and the Wisdom Way Solar Village Condominium Trust
8. Approve execution of certificate of final completion for Buckland window project at Clement Street, Buckland
9. Approve final payment to Gentlemen Painting for the completion of the Buckland window project at Clement Street, Buckland
10. Execute Certification of Compliance with Notification Procedures for Federal and State Lead Paint Laws
11. Award contract for office cleaning services

12. Authorize Executive Director to sign subcontract agreement with HAP for financial literacy and foreclosure prevention services
13. Authorize Executive Director to sign contract between HRA and HAP, Inc. for inspection services
14. Ratify application to the Town of Whately for Community Preservation Act funds for preservation of Smikes House
15. Approve closure of HRA offices on December 24, 2012

 

4.      Other Business

a.      None.

5.      Executive Director’s Report

6.      Staff reports will be distributed in advance of the meeting.

7.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director