HRA Finance Committee meeting - May 2016

HRA Finance Committee

Regular Meeting

May 2, 2016 at 5:30 P.M.

Rear conference room

HRA office

42 Canal Road

Turners Falls, MA 01376

1.    Convene

2.    Actions

a.     Accept minutes of Finance Committee meetings held on March 7, 2016 and April 11, 2016

b.    Review and discuss financial reports

3.    Other Business

4.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners meeting - May 2016

HRA Board of Commissioners

Regular Meeting

May 2, 2016 at 6:00 P.M.

Rear conference room

HRA office

42 Canal Road

Turners Falls, MA 01376

1.    Convene

2.    Executive Session: The HRA Board of Commissioners will enter executive session for the purpose of discussing complaints brought against an employee

3.    Actions

a.     Approve minutes of the April 11, 2016 regular meeting of the Board

b.    Approve accounts payable warrant for April 2016

c.     Update board member contact information

d.    Approve and accept the proposed credit card policy

e.    Approve and accept the proposed cell phone policy

f.     Approve the job description for Community Development Administrative Assistant

g.    Approve the job description for Part-Time Housing Counselor

h.    Authorize the execution of an amendment to the CEDAC Home Modification Loan Project consultant agreement, increasing by $2000 for a total of $11,000

i.      Accept and execute Public Housing Notice 2016-09 Wage Match for State Housing Program Tenants

j.      Approve revisions to the FYE 16 operating budget

k.     Approve Consent to Transfer of Equity for Crocker Cutlery, Inc.

4.    Other Business

5.    Staff reports will be distributed in advance and reviewed at the meeting

6.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners Personnel Committee s[ecoa; meeting

HRA Board of Commissioners Personnel Committee

Special Meeting

April 27, 2016 at 2:30 P.M.

Stoughton Place conference room

12 Main Road

Gill, MA 01354

1.    Convene in open session

2.    Executive Session: The HRA Board of Commissioners Personnel Committee will enter executive session to discuss complaints brought against an employee

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Personnel Committee special meetings

The Personnel Committee of the HRA Board of Commissioners will hold four meetings in executive session on April 22, 2016 for the purpose of discussing complaints brought against an employee. These meetings will be held at 9:00 AM, 11:00 AM, 12:00 PM, and 1:30 PM at the Stoughton Place conference room, 12 Main Road, Gill, MA.

Each meeting will begin with an open session, during which time the Chair will state the reason for entering executive session and a roll call vote will be taken to enter executive session. The agenda for each meeting is below.

HRA Board of Commissioners Personnel Committee

Special Meeting

April 22, 2016 at 9:00 A.M.

*location change*

Stoughton Place conference room
12 Main Road
Gill, MA 01354

1.    Convene in open session

2.    Executive Session: The HRA Board of Commissioners Personnel Committee will enter executive session to discuss complaints brought against an employee

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners Personnel Committee

Special Meeting

April 22, 2016 at 11:00 A.M.

*location change*

Stoughton Place conference room
12 Main Road
Gill, MA 01354

1.    Convene in open session

2.    Executive Session: The HRA Board of Commissioners Personnel Committee will enter executive session to discuss complaints brought against an employee

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners Personnel Committee

Special Meeting

April 22, 2016 at 12:00 P.M.

*location change*

Stoughton Place conference room
12 Main Road
Gill, MA 01354

1.    Convene in open session

2.    Executive Session: The HRA Board of Commissioners Personnel Committee will enter executive session to discuss complaints brought against an employee

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners Personnel Committee

Special Meeting

April 22, 2016 at 1:30 P.M.

*location change*

Stoughton Place conference room
12 Main Road
Gill, MA 01354

1.    Convene in open session

2.    Executive Session: The HRA Board of Commissioners Personnel Committee will enter executive session to discuss complaints brought against an employee

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Personnel Committee Special Meeting

HRA Board of Commissioners Personnel Committee

Regular Meeting

April 15, 2016 at 5:15 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Executive Session: The HRA Board of Commissioners Personnel Committee will enter executive session to discuss complaints brought against an employee

3.    Other Business

4.     Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Finance Committee meeting - April 2016 rescheduled

HRA Finance Committee

Rescheduled Regular Meeting

April 11, 2016 at 5:30 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

a.     Accept minutes of Finance Committee meeting held on March 7, 2016

b.    Review and discuss financial reports

3.    Other Business

4.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners meeting - April 2016 rescheduled

HRA Board of Commissioners

Rescheduled Regular Meeting

April 11, 2016 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1. Convene

2. Actions
a. Approve minutes of the March 7, 2016 regular meeting of the Board
b. Approve accounts payable warrant for March 2016
c. Approve and authorize the execution of the Western Massachusetts Homeownership Collaborative Memorandum of Understanding
d. Authorize execution of Work Order No. 1607 with Bradley Architects, Inc. for design services
e. Award and authorize the execution of a contract to Diversified Construction Services, LLC
f. Award and authorize the execution of a contract for HQS inspections services
g. Approve revised income limits for Housing Choice Voucher Program and Massachusetts Rental Voucher Program as issued by the US Department of Housing and Urban Development
h. Remove Matthew Leger-Small from all HRA accounts
i. Add Jane Banks as HRA signatory on all HRA accounts
j. Adopt the practice of remote participation for HRA Board of Commissioners meetings
k. Approve and adopt the wage rates for maintenance staff as issued by the Executive Office of Labor and Workforce Development (Division of Occupational Safety)
l. Approve CFA amendment #5 to Capital Improvement Work Plan 5001 to fund the FY18 formula funding award and capital improvements at West River Street

3. Other Business
a. Discuss Regional Capital Assistance Team (RCAT) status
b. FY 16 HRA Public Housing Budget approval from DHCD
c. Discuss a net metering agreement

4. Staff reports will be distributed in advance and reviewed at the meeting

5. Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

Early office closure

The Franklin County Regional Housing and Redevelopment Authority will close at 2 PM on Monday, April 4, 2016.

HRA Board of Commissioners and Finance Committee meetings postponed

The regular meeting of the HRA Board of Commissioners scheduled for Monday, April 4, 2016 has been postponed. A notice will be posted 48 hours before the rescheduled meeting.

The meeting of the HRA Board of Commissioners Finance Committee scheduled for Monday, April 4, 2016 has also been postponed. A notice will be posted 48 hours before the rescheduled meeting.