HRA Board of Commissioners Regular Meeting- December 2013

HRA Board of Commissioners

Regular Meeting

December 2, 2013 at 6:00 P.M.

The HRA Finance Committee will meet at 5:30P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene- Roll call and introduction of guests

2.    Actions

1. Approve the minutes of the regular meeting held on November 4, 2013
2. Approve the accounts payable warrant for November 2013
3. Approve revisions to the following job descriptions:

                                          i.    Director of Leased Housing

4. Authorize execution of CFA amendment for Work Plan 5001, Project Number 358074
5. Authorize execution of certificate of final completion for Squakheag Village roof replacement and authorize final payment
6. Authorize execution of grant administration agreement with Town of Orange
7. Re-appoint representatives to the RDI Board of Directors
8. Award contract for cleaning services
9. Declare surplus property

 3.    Other Business

a.    Review WISP

4.    Staff reports will be distributed in advance and reviewed at the meeting.

5.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Office closure

The Franklin County Regional Housing and Redevelopment Authority will be closed to the public on November 28 and November 29 in observance of Thanksgiving.

Community Meeting to Help the Homeless

HRA will host a public meeting on November 6, 2013 at 6:30PM to 7:30PM at GCTV located at 393 Main Street in Greenfield to discuss the services being offered to homeless families housed in Greenfield area motels. Community members will receive advice on the best ways to support service providers offering those services.  

HRA Board of Commissioner Regular Meeting - November

HRA Board of Commissioners

Regular Meeting

November 4, 2013 at 6:00 P.M.

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The finance committee will meet at 5:30 P.M.

1.    Convene- Roll call and introduction of guests

2.    Executive Session: The HRA Board of Commissioners will enter into Executive Session for the purpose of discussing litigation.

3.    Actions

1. Approve the minutes of the annual meeting held on October 7, 2013
2. Approve the minutes of the regular meeting held on October 7, 2013
3. Approve the accounts payable warrant for October 2013
4. Approve submission of SEMAP report
5. Approve revisions to the Housing Rehabilitation Specialist job description
6. Approve revisions to the Leased Housing Director job description
7. Approve donation of 2013 Ashfield House management fee
8. Approve change order for 90C Main Street, Northfield flooring project
9. Approve execution of Certificates of Substantial and Final Completion, and final payment for Squakheag Village roof replacement project
10. Discuss and vote on approving participation in New Lease for Homeless Families program

4.    Other Business

5.    Staff reports will be distributed in advance and reviewed at the meeting.

6.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Executive Director Performance Evaluation Committee Meeting

HRA Board of Commissioners

Executive Director Performance Evaluation Committee

October 28, 2013 at 6:00 P.M.

HRA Main Office

42 Canal Road

Turners Falls, MA 01376

1.    Convene

2.    Actions

1. Discuss methodology and develop timetable for evaluation of the Executive Director’s performance

3.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Regular Meeting- October 2013

HRA Board of Commissioners

Regular Meeting

October 7, 2013 at 6:15 P.M.

**Revised 10/04/2013**

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

The finance committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on September 9, 2013
2. Approve the minutes of the special meeting held on August 26, 2013
3. Approve the accounts payable warrant for September 2013
4. Vote on recommended revisions to the Section 8 Housing Choice Voucher Program payment standards
5. Adopt revised income limits for MRVP
6. Write off uncollectable tenants accounts receivable for public housing
7. Award a contract for purchase and delivery of fuel oil
8. Award a contract for purchase and delivery of propane
9. Award a contract for recycling services
10. Approve revision to Ashfield House management agreement reducing HRA’s management fee
11. Approve revision to job description for Director of Leased Housing
12. Approve submission of public housing projects to be funded with DHCD “formula funding” for capital improvements
13. Approve revision to FY2013 budget
14. Approve FY2014 operating budget
15. Review draft audit report from the office of the Auditor of the Commonwealth

3.      Other Business

a.      Copies of the FY2012 financial statements will be distributed to the board

4.      Staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director