Wednesday, October 18, 2017

HRA Personnel Committee
October 23, 2017 at 5:00PM

Franklin County Regional Housing Redevelopment Authority
42 Canal Rd.
Turners Falls, MA 01376

1.      Agenda:
a.     Discussion of revisions to HRA Personnel Policy


This agenda was prepared by Frances Pheeny, Executive Director


Thursday, October 12, 2017

HRA Board of Commissioners
Regular Meeting
October 16, 2017 at 6:00 PM

Greenfield Community College
1 College Drive
Room C208
Greenfield, MA 01301

*******AMENDED******

1          1.   Convene

2.   Executive Session

3          3.    Executive Director’s Report

4          4.   Actions
a.     Approve minutes of the September 11,  2017 regular meeting of the Board
b.     Approve the September 2017 AP Warrant
c.     Authorize the execution of Lead Paint Notification Compliance Certification
d.     Authorize the execution of the FY18 HCEC contract
e.     Authorize the Executive Director to execute the following Community Development Block Grant-related contracts and agreements
                                                                           i.      Contract with the Town of  Montague for administration of the FY17 CDBG  grant
                                                                         ii.      Contract with the Town of Leverette Four Town Regional Grant(with Conway, Deerfield and Sunderland) for administration of the FY17 CDBG grant
f.        Approve  revised utility allowance charts
g.     Approve the Franklin County 5001 amendment 7 formula funding award
h.      Approve the Executive Director’s contract

              5.     Other Business
a.     Staff reports
b.     Board member contact information

6            6.    Other business not reasonably anticipated 48 hours in advance

   7.   Adjourn



This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners
Annual Meeting
October 16, 2016 at 6:00PM

Greenfield Community College Main Campus
Room C208
1 College Drive
Greenfield, MA 01301

1.      Convene

2.      Actions
a.     Presentation of the Annual Report
b.     Nomination and Election of Officers
c.     Accept and approve the 2017 annual report
d.     Approve FY18 budget

3.      Other Business not reasonably anticipated 48 hours in advance                

4.      Adjourn

This agenda was prepared by Frances Pheeny, Executive Director





HRA Board of Commissioners
Regular Meeting
October 16, 2017 at 6:00 PM

Greenfield Community College
1 College Drive
Room C208
Greenfield, MA 01301

1          1.    Convene

2.   Executive Session

3          3.   Executive Director’s Report

4          4.   Actions
a.     Approve minutes of the September 11,  2017 regular meeting of the Board
b.     Approve the September 2017 AP Warrant
c.     Authorize the execution of Lead Paint Notification Compliance Certification
d.     Authorize the execution of the FY18 HCEC contract
e.     Authorize the Executive Director to execute the following Community Development Block Grant-related contracts and agreements
                                                                           i.      Contract with the Town of  Montague for administration of the FY17 CDBG  grant
                                                                         ii.      Contract with the Town of Leverette Four Town Regional Grant(with Conway, Deerfield and Sunderland) for administration of the FY17 CDBG grant
f.        Approve  revised utility allowance charts
g.     Approve the Franklin County 5001 amendment 7 formula funding award

5        5.   Other Business
a.     Staff reports
b.     Board member contact information

6        6.  Other business not reasonably anticipated 48 hours in advance

    7.   Adjourn
  
This agenda was prepared by Frances Pheeny, Executive Director 

Tuesday, September 5, 2017



HRA Board of Commissioners
Regular Meeting
September 11, 2017 at 6:00 PM

Greenfield Savings Bank
282 Avenue A
Turners Falls, MA 01376

***********REVISED***********



1.      Convene

2.   Executive Session

3.      Executive Director’s Report
a.     Annual and Regular Meeting Monday, October 2, 2017

4.      Actions
a.     Approve minutes of the August 7, 2017 regular meeting of the Board
b.     Approve the August 2017 AP Warrant
c.     Approve the submission to DHCD of the FY17 Capital Improvement Plan for state aided housing.
d.     Authorize the execution of Tracker System, Inc. agreement of services
e.     Authorize the execution of the agreement with RDI for Housing Counseling Services
f.        Approve revised job description for the Home Base Administrator Position
g.     Authorize the execution of the Way Finders agreement for division of banks funding
h.      Authorize the execution of the addendum to the original CliftonLarsonAllen,LLP engagement letter
i.         Authorize to execute the Language Services Contract Interpreters and Translations, Inc.(ITI) contract
j.         Adopt revised Fair Market Rents as published by HUD effective as of October 1,2017
k.      Adopt revised payment standards
l.         Appoint Leslie Brown to negotiate new contract with the Executive Director
m.   Appoint committee to revise Personnel Policy in accordance with PHN 2017-14


5.      Other Business
a.     Staff reports
b.     Town of Montague, Board of Selectman letters
c.     Public Housing Notice 2017-18 DHCD Guidelines for At-Will Employment of the Executive Director
d.     Board member contact information



6.      Other business not reasonably anticipated 48 hours in advance

7.   Adjourn

This agenda was prepared by Frances Pheeny, Executive Director


Thursday, August 3, 2017

HRA Board of Commissioners regular meeting - August 7, 2017 at 6 PM

HRA Board of Commissioners
Regular Meeting
August 7, 2017 at 6:00 PM

Greenfield Savings Bank
282 Avenue A
Turners Falls, MA 01376
1.      Convene

2.      FY16 audit presentation by Mike Guyder

3.      Executive Director’s Report

4.      Actions
    1. Approve minutes of the July 13, 2017 regular meeting of the Board
    2. Approve minutes of July 25, 2017 special meeting of the Board
    3. Approve the July 2017 AP warrant
d.     CEDAC Consulting Agreement Amendment
e.     CHAPA HUD Housing Counseling Sub-Grant Agreement
f.        Adopt MRVP administrative plan
g.     Bank account signatory authorizations
    1. Approve and adopt new Travel Policy
    2. Approve revision to CORI policy
5.      Other Business
a.     Presentation by RDI Board member Leslie Brown
b.     Anti-discrimination notice
c.     Discussion of volunteer program
d.     PHN 2017-14 Agreed Upon Procedures (AUP) In the Publishing Year
e.     Staff reports will be distributed in advance and reviewed at the meeting
f.        Board member contact information

  1. Other business not reasonably anticipated 48 hours in advance
7.      Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

Friday, July 21, 2017

HRA Board of Commissioners special meeting - July 25, 2017

HRA Board of Commissioners
Special Meeting
July 25, 2017 at 5:30 PM

Greenfield Savings Bank
282 Avenue A
Turners Falls, MA 01376
1.      Convene

2.      Actions
    1. Approve a contract with Robert Half Associates
3.      Adjourn

This agenda was prepared by Frances Pheeny, Executive Director


Tuesday, July 11, 2017

HRA Board of Commissioners meeting - July 13, 2017

HRA Board of Commissioners
Regular Meeting (Rescheduled)
July 13, 2017 at 6:00 PM

HRA Office
42 Canal Road
Turners Falls, MA 01376
1.      Convene

2.      Executive Session to consider the purchase, exchange, lease or value of real property, the public discussion of which may have a detrimental effect on the negotiating position of HRA

3.      Executive Director’s Report

4.      Actions
    1. Approve minutes of the June 5, 2017 regular meeting of the Board
    2. Approve the June 2017 AP warrant
    3. Authorize execution of FY18 RAFT contract
    4. Authorize execution of FY18 HomeBASE contract
    5. Authorize execution of memorandum of understanding with New Lease for Homeless Families, Inc.
f.        Approve annual plan for the Housing Choice Voucher Program
    1. Authorize execution of agreement with Cebula Electronics Corp for fire detection services
    2. Adopt Public Records Access Guidelines
    3. Appoint the Executive Director as Equal Opportunity Officer
    4. Amend CORI policy
    5. Additional signatories on all HRA bank accounts

5.      Other Business
a.     Presentation by RDI Board member Leslie Brown
b.     Regional regulations trainings
c.     Staff reports will be distributed in advance and reviewed at the meeting
d.     Board member contact information

  1. Other business not reasonably anticipated 48 hours in advance

7.      Adjourn


This agenda was prepared by Frances Pheeny, Executive Director