HRA Board of Commissioners regular meeting - December 5th at 6 PM

HRA Board of Commissioners

Regular Meeting

December 5, 2016 at 6:00 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

please note that the Finance Committee will not meet this month 

1.    Convene

2.    Executive Director’s Report

           

3.    Actions

1. Approve minutes of the November 7, 2016 regular meeting of the Board
2. Approve the November 2016 AP warrant
3. Authorize submission of the Certification of Salary and Compensation Form “Top Five”
4. Approve revised job description for Maintenance Mechanic/Laborer
5. Approve certificate of final completion for Stoughton Place paving project (#358090)
6. Approve certificate of substantial completion for Stratton Manor trombe wall project (#358087)
7. Approve certificate of final completion for Stratton Manor trombe wall project (#358087)
8. Approve meeting schedule for 2017

4.    Other Business

a.     State ethics certification reminder

b.    Public Housing Notice 2016-34: New Process for Requesting Vacant Unit Funds

c.     Board member contact information

5. Other business not reasonably anticipated 48 hours in advance

6.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners

Rescheduled Special Meeting

November 28, 2016 at 5:00 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene in open session

2.    Executive Session

a.     The HRA Board of Commissioners will enter executive session to discuss complaints brought against an employee

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners special meeting - November 15

HRA Board of Commissioners

Special Meeting

November 15, 2016 at 6:00 PM

CANCELLED

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene in open session

2.    Executive Session

a.    The HRA Board of Commissioners will enter executive session to discuss complaints brought against an employee

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Finance Committee meeting - November 7th at 5:30 PM

HRA Finance Committee

Regular Meeting

November 7, 2016 at 5:30 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

a.     Accept minutes of Finance Committee meetings held on October 17, 2016

b.    Review and discuss financial reports

3.    Other Business not reasonably anticipated 48 hours in advance

4.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners regular meeting - November 7th at 6 PM

HRA Board of Commissioners

Regular Meeting

November 7, 2016 at 6:00 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Executive Director’s Report

a.     CDBG application changes

           

3.    Actions

1. Approve minutes of the October 17, 2016 regular and annual meetings of the Board
2. Approve the October 2016 AP warrant

c.     Determine votes and authorize Executive Director to submit votes for Central-West Region RCAT Advisory Board (Public Housing Notice 2016-31: RCAT Advisory Board Elections)

4. Approve Section 8 Management Assessment Program submission
5. Authorize closure of HRA office on November 25^th
6. Authorize closure of HRA office on December 23^rd
7. Approve revised job description for Housing Counselor
8. Approve change orders #4 and #5 for Stoughton Place paving project (#358090)
9. Approve certificate of substantial completion for Stoughton Place paving project (#358090)
10. Approve certificate of final completion for Stoughton Place paving project (#358090)

4.    Other Business

a.     Discussion of agency mission survey

b.    State ethics certification reminder

c.     Public Housing Notice 2016-32: Guidance on Implementation of Changes in the Law Pertaining to Veterans

d.    Public Housing Notice 2016-33: New AIMM Program Rules and Application

e.    MassNAHRO newsletter

f.     Board member contact information

5. Other business not reasonably anticipated 48 hours in advance

6.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Finance Committee meeting - October 17, 2016

HRA Finance Committee

Regular Meeting

October 17, 2016 at 5:30 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

a.     Accept minutes of Finance Committee meetings held on May 2, 2016 and September 12, 2016

b.    Review and discuss financial reports

3.    Other Business not reasonably anticipated 48 hours in advance

4.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Regular Meeting - October 17, 2016

HRA Board of Commissioners

Regular Meeting

October 17, 2016 at 6:30 PM

**revised**

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

                

2.    Actions

a.     Approve minutes of the September 12, 2016 regular meeting of the Board

b.    Approve the September 2016 AP warrant

c.     Approve certificate of substantial completion for Atlantic Power for Boiler Replacement Project 358091

d.    Approve certificate of final completion for Atlantic Power for Boiler Replacement Project 358091

e.    Approve change order for Stoughton Place paving project

f.     Authorize the execution of the FY17 HCEC contract

g.    Authorize the execution of a FY17 RAFT contract amendment for expanded eligibility

h.    Approve revised job description for Leased Housing Administrative Assistant

i.      Approve revised job description for Bookkeeper

j.      Approve revised job description for Director of Community Development

k.     Approve revised job title for RAFT Administrator (formerly HCEC Assistant)

l.      Approve revised job title for HomeBASE Administrator (formerly Housing Placement & Stabilization Worker)

m.   Authorize the execution of a contract for HQS inspections with Geosite Environmental, Inc.

n.    Approve revised utility allowance charts

o.    Authorize the execution of a Memorandum of Understanding between HRA and RHN regarding HCEC Information Technology and Central Coordination

p.    Authorize the execution of Participation Agreement between HRA and DHCD regarding ASIST HMIS and Designation of Authorized Signatory
q.  Close HRA office on November 25th

3.    Executive Director’s Report

a.     To include Rapid Diagnostic report from AMS

4.    Other Business

a.     Board member contact information

b.    Discussion of agency mission survey

c.     Public Housing Notice 2016-28: FY2017 Budget Guidelines

d.    State ethics certification reminder

e.    For information: Leaders OnBoard Fall Conference

5.    Other business not reasonably anticipated 48 hours in advance

6.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Annual Meeting - October 17, 2016

HRA Board of Commissioners

Annual Meeting

October 17, 2016 at 6:00 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

a.     Presentation of the Annual Report

b.    Accept and approve the 2016 annual report

c.     Nominate and elect officers

d.    Approve FY17 budget

3.    Other Business not reasonably anticipated 48 hours in advance

4.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Special Meeting - October 13 at 8 AM

HRA Board of Commissioners

Special Meeting

October 13, 2016 at 8:00 AM

President’s Conference Room

Room C201, GCC Main Campus

1 College Drive

Greenfield, MA 01301

1.    Convene

                

2.    Discussion of agency transition with members of Rural Development, Inc. Board of Directors and Shelburne Housing Authority Board of Commissioners

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Nominating Committee meeting - September 30

HRA Board of Commissioners

Ad-Hoc Nominating Committee meeting

September 30, 2016 at 2:00 PM

HRA office

42 Canal Road

Turners Falls, MA 01376

1.    Convene

                

2.    Discussion

a.     Prepare suggested slate of officers to present at Annual Meeting

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director