HRA Board of Commissioners Meeting-- September

HRA Board of Commissioners

Regular Meeting

September 10, 2012 at 6:00 P.M.

HRA Main Office

42 Canal Road, Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on August 21, 2012
2. Approve the accounts payable warrant for August 2012
3. Authorize the opening of a checking account with Greenfield Savings Bank
4. Designate signatories for new checking account at Greenfield Savings Bank
5. Approve revisions to Chapter 17 of the Housing Choice Voucher Program Administrative Plan dealing with project-based vouchers
6. Approve payment standards for use in the administration of the Housing Choice Voucher program
7. Correct a vote concerning waste removal to reflect a start date of September 1, 2012

 3.      Other Business

a.      Discuss FY13 draft budget

4.      Executive Director’s Report

5.      Staff reports will be distributed in advance of the meeting.

6.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Meeting- August

HRA Board of Commissioners

Rescheduled Regular Meeting

August 21, 2012 at 6:00 P.M.

HRA Main Office

42 Canal Road, Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

1. Approve the minutes of the regular meeting held on July 12, 2012
2. Approve the accounts payable warrant for July 2012
3. Approve a revised Pet Policy for state-aided housing developments, pending approval by DHCD
4. Approve revised fair market rents for use in the leased housing department
5. Approve new income limits for admission to state-aided public housing programs
6. Approve contract for waste removal for state-aided public housing properties
7. Approve use of Simon Smikes House reserve funds to reimburse HRA for emergency boiler repairs
8. Approve execution of HCEC contract
9. Approve execution of HomeBASE contract
10. Approve amendment to SoftSecond Loan Program HomeSafe Services Agreement
11. Authorize Executive Director to execute professional services agreements with the Towns of Erving and Montague for the administration of FY2012 Community Development Block Grant funds

3.      Other Business

a.      Discuss draft budget for FY13

b.      Announce appointment to Community Development Director Search Committee

c.      Collect original Open Meeting Law Certifications

d.      Reminder that next regular meeting will be held on September 10, 2012

4.      Executive Director’s Report

5.      Staff reports will be distributed in advance of the meeting.

6.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Job Opporunities at HRA!

HRA is currently accepting applications for a Director of Community Development.  Please visit our Careers page more information. 

HRA Board of Commissioners

The regularly scheduled meeting of the HRA Board of Commissioners for August has been postponed.  A notice of the meeting will be posted as soon as the meeting is re-scheduled. 

July HRA Board of Commissioners Meeting **REVISED**

**REVISED 07/11/12**

HRA Board of Commissioners

Rescheduled Regular Meeting

July 12, 2012 at 6:00 P.M.

HRA Main Office

42 Canal Road, Turners Falls, MA 01376

The Finance Committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions

a.      Approve the minutes of the special meeting held on May 02, 2012

b.      Approve the minutes of the regular meeting held on June 04, 2012

c.       Approve the accounts payable warrant for June 2012

d.      Approve Executive Director’s time sheets and travel reimbursement forms

e.      Write off uncollectable tenant debt

f.        Approve revisions to the HRA Personnel Policy

                                       i.      Revised credit card policy

                                      ii.      Revised travel reimbursement policy

                                     iii.      Information security policy and Written Information Security Plan

g.      Approve a revised CORI policy

h.      Approve the Housing Choice Voucher Program Annual Plan

i.        Approve revised utility charts

j.        Award a contract for Stratton Manor sidewalk and parking lot paving project

k.      Approve a contract between FCRHRA and CEDAC for construction monitoring  services for the Home Improvement Loan Program

l.        Appoint board representatives to CDBG loan forgiveness review committee

m.     Approve a change in the job description for the Leased Housing Inspector

n.      Appoint a search committee for the Community Development Director position

o.      Appoint an executive director evaluation committee

p.      Appoint a compensation review committee

3.      Possible Actions—the Board may be asked to take action on these items if documents are received by HRA prior to the meeting

a.      Approve and execute HCEC contract

b.      Approve and execute RAFT contract

c.       Approve and execute HomeBASE contract

4.      Other Business

a.      State Ethics Commission online training.

b.      Rescheduling board meeting in August

5.      Executive Director’s Report

6.      Staff reports will be distributed in advance of the meeting.

7.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

June HRA Board of Commissioners Meeting

HRA Board of Commissioners

Regular Meeting

June 4, 2012 at 6:00 P.M.

HRA Main Office

42 Canal Road, Turners Falls, MA 01376

The Finance Committee will meet at 5:00 P.M.

1.      Convene- Roll call and introduction of guests

2.      Executive Session

a.    The Board of Commissioners will enter executive session solely to approve the minutes from the executive sessions held on 04/02/2012, 05/02/2012 and 05/14/2012.

3.      Reconvene in Regular Session

4.      Actions

a.     Approve the minutes of the regular rescheduled meeting held on May 14, 2012 and the minutes of the special session held on May 2, 2012

b.     Acknowledge receipt of the accounts payable warrant for May 2012

c.      Approve revisions to the HRA Personnel Policy

                                                               i.     Revised Anti-Harassment Policy

                                                             ii.      Revised Jury Duty Policy

d.      Accept a conflict of interest disclosure from the Assistant Executive Director

e.      Approve a revised Subordination, Transfer, Release and Forgiveness Policy

f.        Approve the donation of sick time from one employee to another

g.      Approve edits to the job description of the HCEC Assistant

5.      Other Business

a.      State Ethics Commission online Training

6.      Executive Director’s Report

7.      Staff reports will be distributed in advance of the meeting.

8.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director.

HRA Board of Commissioners Rescheduled Regular Meeting 05/14/2012

HRA Board of Commissioners

Rescheduled Regular Meeting

May 14, 2012 at 6:00 P.M.

Greenfield Community College Downtown Center

270 Main Street, Room 313, Greenfield, MA 01301

*Please note that the Finance Committee will not meet in May*

1.      Convene- Roll call and introduction of guests

2.      Executive Session

a.      The Board of Commissioners will enter executive session to discuss the   discipline or dismissal of an employee

b.      Approve the minutes of the two executive sessions held on April 2, 2012

3.      Reconvene in Regular Session

4.      Actions

a.      Approve the minutes of the regular meeting held on April 2, 2012

b.      Acknowledge receipt of the accounts payable warrant for April 2012

c.       Award a contract for the window replacement project at 37 Clement Street, Buckland

d.      Approve an operating subsidy agreement between HRA and DHCD

e.      Approve an amendment to the HomeBASE contract between HRA and DHCD

f.        Accept the FY2011 annual audit report

5.      Executive Director’s Report

6.      Staff reports will be distributed in advance of the meeting.

7.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director.