HRA Board of Commissioners
Regular Meeting
April 1, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions

a. Approve the minutes of the March 4, 2019 regular meeting of the Board
b. Approve the March 2019 AP Warrant
c. Discuss Personnel Coordinator (Human Resources Coordinator) Job Position
d. Approve amended HRA Personnel Handbook Section 6.2.1 Accrual of Vacation
    Leave
e. Approve endorsement to restore the statewide rent arrearage program

3. Staff Reports summarizing the HRA department activities for the month of March 2019
    and will be distributed in advance and reviewed at this meeting.

4. Executive Director’s Report

5. Other Business

f. Leslie Brown gives RDI update
g. Jessica Atwood gives update on Executive Director Search
h.  Public Housing Notice “PHN 2019-04-Revised Income Limits for Admission & FMR’s for
     Continued Occupancy
i. Public Housing Notice “PHN 2019-05-Regional Capital Assistance Team (RCAT) Program Waivers
j.  Board member contact information               

6. Other business not reasonably anticipated 48 hours in advance

7. Executive Session to review, approve and determine the status of Executive Session Minutes

8.  Adjourn

HRA Executive Director Search Committee
March 29, 2019 at 2:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions/ Discussion:

a.     Convene meeting and conduct round of introductions

b.     Approve the minutes of the February 8, 2019 Committee meeting

c.     Review applications for Executive Director position and vote to recommend         candidates to interview

d.     Discuss potential candidate interview questions

e.     Review status of HRA Executive Director Job Description

f.        Next Steps

3. Other business not reasonably anticipated 48 hours in advance

4. Adjourn

This agenda was prepared by Jessica Atwood, HRA Executive Director Search Committee member and HRA Board Commissioner

HRA Board of Commissioners
Regular Meeting
March 4, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

****Amended****

1. Convene

2. Executive Session to review, approve and determine the status of Executive Session Minutes

3. Actions

a. Welcome potential HRA Board Commissioner, Glen Ayers
b. Approve the minutes of the February 4, 2019 regular meeting of the Board
c. Approve the February 2019 AP Warrant
d. Approve amended Executive Administrative Assistant Job Description
e. Discuss HRA Personnel Handbook Section 6.2.1 Accrual of Vacation Leave
f. Approve the proposed amendment to HRA’s Section 8 Admin Plan

4. Executive Director’s Report

5. Other Business

 g. Leslie Brown gives RDI update
 h. Jessica Atwood gives update on Executive Director Search
 i.  MCH Rent Arrearage Campaign
 j. Public Housing Notice “PHN 2019-03-Vacancy Waiver Criteria for Delay in Reoccupying a Unit due to Multiple List Pulls
 k.  Board member contact information               

6. Staff Reports summarizing the HRA department activities for the month of February 2019
    and will be distributed in advance and reviewed at this meeting.

7. Other business not reasonably anticipated 48 hours in advance

8.  Adjourn

HRA Board of Commissioners
Regular Meeting
March 4, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

****Amended****

1. Convene

2. Actions

a. Welcome potential HRA Board Commissioner, Glen Ayers
b. Approve the minutes of the February 4, 2019 regular meeting of the Board
c. Approve the February 2019 AP Warrant
d. Approve amended Executive Administrative Assistant Job Description
e. Discuss HRA Personnel Handbook Section 6.2.1 Accrual of Vacation Leave
f. Approve the proposed amendment to HRA’s Section 8 Admin Plan

3. Executive Director’s Report

4. Other Business

 g. Leslie Brown gives RDI update
 h. Jessica Atwood gives update on Executive Director Search
  i.  MCH Rent Arrearage Campaign
  j. Public Housing Notice “PHN 2019-03-Vacancy Waiver Criteria for Delay in Reoccupying a Unit due to Multiple List Pulls
  k.  Board member contact information               

5. Staff Reports summarizing the HRA department activities for the month of February 2019
    and will be distributed in advance and reviewed at this meeting.

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

HRA Board of Commissioners
Regular Meeting
March 4, 2019 at 5:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions

a. Welcome potential HRA Board Commissioners, Glen Ayers & Nancy Riebschlaeger
b. Approve the minutes of the February 4, 2019 regular meeting of the Board
c. Approve the February 2019 AP Warrant
d. Approve amended Executive Administrative Assistant Job Description
e. Discuss HRA Personnel Handbook Section 6.2.1 Accrual of Vacation Leave
f. Approve the proposed amendment to HRA’s Section 8 Admin Plan

3. Executive Director’s Report

4. Other Business

 g. Leslie Brown gives RDI update
 h. Jessica Atwood gives update on Executive Director Search
 i.  MCH Rent Arrearage Campaign
 j. Public Housing Notice “PHN 2019-03-Vacancy Waiver Criteria for Delay in Reoccupying a Unit due to Multiple List Pulls
 k.  Board member contact information               

5. Staff Reports summarizing the HRA department activities for the month of February 2019
    and will be distributed in advance and reviewed at this meeting.

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

HRA Executive Director Search Committee
February 8, 2019 at 2:30PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

1. Convene

2. Actions/ Discussion:

a. Convene meeting and conduct round of introductions

b. Approve the Minutes of December 7, 2018

c. Review job description and draft HRA Executive Director job advertisements for

     newspaper publication and online posting

Ø  Vote to approve HRA Executive Director job advertisements

d. Confirming hiring process and set schedule

e. Next Steps

3. Other business not reasonably anticipated 48 hours in advance

4. Adjourn

HRA Board of Commissioners
Regular Meeting
February 4, 2019 at 5:00PM

Franklin County Regional Housing and Redevelopment Authority
Kulik Meeting Room
241 Millers Falls Road
Turners Falls, MA 01376

****Amended****

1. Convene

2.  Actions

a.      Welcome potential HRA Board Commissioner, Faith Williams

b.      Approve the minutes of the November 27, 2018 special meeting of the Board

c.      Approve the minutes of the December 3, 2018 regular meeting of the Board

d.      Approve the December 2018 AP Warrant

e.      Approve the January 2019 AP Warrant

f.        Approve Franklin County 5001 amendment8-Formula funding 2021 award

g.      Approve FCRHA-DHCD #358103-Ceiling Removal & Replacement-Change Order #1

h.      Approve FCRHRA-DHCD #358103-Ceiling Removal & Replacement- Change Order #2

i.         Approve Director of Property Management and Procurement Job Description

j.         Approve Fire Alarm System Proposal-Additions/Modifications

k.       Review and approve the amended contract for Interim Executive Director as proposed by DHCD

l.         Discuss job description for the permanent position of the Executive Director and approve draft job description

m.    Approve agreement for Executive Director Services between HRA and RDI

n.      Authorize the Executive Director and the Executive Administrative Assistant as signers on all HRA bank accounts

3. Executive Director’s Report

4. Other Business

  o. Leslie Brown gives RDI update
  p.  Public Housing Notice “PHN 2018-23-Anuel and Management Fee Increases
  q. Public Housing Notice-PHN 2019-01-Revisions to PMR Criteria for 1^st Publishing Year

  r. Public Housing Notice- PHN 2019-02-CHAMP Update
  s.  Formula Funding for FY22
  t.  Board member contact information                     

5. Staff Reports summarizing the HRA department activities for the month of December 2018
    and January 2019 and will be distributed in advance and reviewed at this meeting.

6. Other business not reasonably anticipated 48 hours in advance

7.  Adjourn

This agenda was prepared by William H. Abrashkin, Interim Executive Director