HRA Regular Meeting - October 17, 2016

HRA Board of Commissioners

Regular Meeting

October 17, 2016 at 6:30 PM

**revised**

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

                

2.    Actions

a.     Approve minutes of the September 12, 2016 regular meeting of the Board

b.    Approve the September 2016 AP warrant

c.     Approve certificate of substantial completion for Atlantic Power for Boiler Replacement Project 358091

d.    Approve certificate of final completion for Atlantic Power for Boiler Replacement Project 358091

e.    Approve change order for Stoughton Place paving project

f.     Authorize the execution of the FY17 HCEC contract

g.    Authorize the execution of a FY17 RAFT contract amendment for expanded eligibility

h.    Approve revised job description for Leased Housing Administrative Assistant

i.      Approve revised job description for Bookkeeper

j.      Approve revised job description for Director of Community Development

k.     Approve revised job title for RAFT Administrator (formerly HCEC Assistant)

l.      Approve revised job title for HomeBASE Administrator (formerly Housing Placement & Stabilization Worker)

m.   Authorize the execution of a contract for HQS inspections with Geosite Environmental, Inc.

n.    Approve revised utility allowance charts

o.    Authorize the execution of a Memorandum of Understanding between HRA and RHN regarding HCEC Information Technology and Central Coordination

p.    Authorize the execution of Participation Agreement between HRA and DHCD regarding ASIST HMIS and Designation of Authorized Signatory
q.  Close HRA office on November 25th

3.    Executive Director’s Report

a.     To include Rapid Diagnostic report from AMS

4.    Other Business

a.     Board member contact information

b.    Discussion of agency mission survey

c.     Public Housing Notice 2016-28: FY2017 Budget Guidelines

d.    State ethics certification reminder

e.    For information: Leaders OnBoard Fall Conference

5.    Other business not reasonably anticipated 48 hours in advance

6.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Annual Meeting - October 17, 2016

HRA Board of Commissioners

Annual Meeting

October 17, 2016 at 6:00 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

a.     Presentation of the Annual Report

b.    Accept and approve the 2016 annual report

c.     Nominate and elect officers

d.    Approve FY17 budget

3.    Other Business not reasonably anticipated 48 hours in advance

4.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Special Meeting - October 13 at 8 AM

HRA Board of Commissioners

Special Meeting

October 13, 2016 at 8:00 AM

President’s Conference Room

Room C201, GCC Main Campus

1 College Drive

Greenfield, MA 01301

1.    Convene

                

2.    Discussion of agency transition with members of Rural Development, Inc. Board of Directors and Shelburne Housing Authority Board of Commissioners

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Nominating Committee meeting - September 30

HRA Board of Commissioners

Ad-Hoc Nominating Committee meeting

September 30, 2016 at 2:00 PM

HRA office

42 Canal Road

Turners Falls, MA 01376

1.    Convene

                

2.    Discussion

a.     Prepare suggested slate of officers to present at Annual Meeting

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Personnel Committee special meeting - September 27

HRA Board of Commissioners Personnel Committee

Special Meeting

September 27, 2016 at 4:00 PM

HRA office

42 Canal Road

Turners Falls, MA 01376

1.    Convene in open session

2.    Discussion

a.     Communication policies

3.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Board of Commissioners regular meeting - September 12th

HRA Board of Commissioners

Regular Meeting

September 12, 2016 at 6:00 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

                

2.    Executive Director’s Report

3.    Actions

a.     Approve minutes of the August 1, 2016 regular meeting of the Board

b.    Approve minutes of the August 16, 2016 special meeting of the Board

c.     Approve the August 2016 AP warrant

d.    Approve the HUD Housing Counseling Sub-Grant for FY16

e.    Authorize the execution of lead paint notification compliance certification

f.     Approve change orders #1 and #2 with Diversified Construction Services LLC for West River Street project (#358074)

g.    Approve certificate of final completion by Diversified Construction Services LLC for West River Street project (#358074)

h.    Approve the submission to DHCD of the FY16 Capital Improvement Plan for state-aided housing

i.      Approve certificate of substantial completion for appliance replacement project by Sommer Electric, Inc. at Stratton Manor and Stoughton Village

j.      Approve certificate of final completion for appliance replacement project by Sommer Electric, Inc. at Stratton Manor and Stoughton Village

k.     Declare surplus inventory

l.      Adopt revised Fair Market Rents as published by HUD effective as of October 1, 2016

m.   Adopt revised payment standards

n.    Award a contract for paving repairs project (#358090) to Clayton D. Davenport Trucking, Inc.

o.    Authorize Executive Director to execute the following Community Development Block Grant-related contracts and agreements

                                          i.    Contract with the Town of Bernardston for administration of the FY16 CDF grant

                                         ii.    Contract with the Town of Montague for administration of the FY16 CDF grant

                                        iii.    Subgrantee agreement with the Town of Shelburne for administration of the housing rehabilitation program portion of FY16 CDF grant

p.    Business Online Agreement amendment

q.    Approve revised job description for Director of Finance

r.     Approve revised job description for Staff Accountant

s.     Authorize the Executive Director, as contracting officer, to retain executive search services for the Director of Finance position

t.      Revise CORI policy

u.    Appoint nominating committee for HRA Annual Meeting in October

  

4.    Other Business

a.     Board member contact information

b.    State Ethics training

c.     Annual meeting date change: October 17^th

d.    Public Housing Notice 2016-25: Regulation Hearings

e.    NAHRO memo re: LHA Housing Management Items

f.     Proposed changes to CDBG program

5.    Staff reports will be distributed in advance and reviewed at the meeting

6.    Other business not reasonably anticipated 48 hours in advance

7.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director

HRA Finance Committee meeting - September 12th

HRA Finance Committee

Regular Meeting

September 12, 2016 at 5:30 PM

Greenfield Savings Bank

282 Avenue A

Turners Falls, MA 01376

1.    Convene

2.    Actions

a.     Accept minutes of Finance Committee meetings held on May 2, 2016, June 6, 2016, July 20, 2016, and August 1, 2016

b.    Review and discuss financial reports

3.    Other Business not reasonably anticipated 48 hours in advance

4.    Adjourn

This agenda was prepared by Frances Pheeny, Executive Director