Thursday, October 31, 2013

HRA Board of Commissioner Regular Meeting - November



HRA Board of Commissioners
Regular Meeting
November 4, 2013 at 6:00 P.M.

Greenfield Savings Bank
282 Avenue A
Turners Falls, MA 01376

The finance committee will meet at 5:30 P.M.

1.    Convene- Roll call and introduction of guests

2.    Executive Session: The HRA Board of Commissioners will enter into Executive Session for the purpose of discussing litigation.

3.    Actions
    1. Approve the minutes of the annual meeting held on October 7, 2013
    2. Approve the minutes of the regular meeting held on October 7, 2013
    3. Approve the accounts payable warrant for October 2013
    4. Approve submission of SEMAP report
    5. Approve revisions to the Housing Rehabilitation Specialist job description
    6. Approve revisions to the Leased Housing Director job description
    7. Approve donation of 2013 Ashfield House management fee
    8. Approve change order for 90C Main Street, Northfield flooring project
    9. Approve execution of Certificates of Substantial and Final Completion, and final payment for Squakheag Village roof replacement project
    10. Discuss and vote on approving participation in New Lease for Homeless Families program
4.    Other Business

5.    Staff reports will be distributed in advance and reviewed at the meeting.

6.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Wednesday, October 23, 2013

HRA Board of Commissioners Executive Director Performance Evaluation Committee Meeting



HRA Board of Commissioners
Executive Director Performance Evaluation Committee
October 28, 2013 at 6:00 P.M.

HRA Main Office
42 Canal Road
Turners Falls, MA 01376

1.    Convene

2.    Actions
    1. Discuss methodology and develop timetable for evaluation of the Executive Director’s performance

3.    Adjourn

This agenda was prepared by Robin Sherman, Executive Director

Thursday, October 3, 2013

HRA Board of Commissioners Regular Meeting- October 2013



HRA Board of Commissioners
Regular Meeting
October 7, 2013 at 6:15 P.M.

**Revised 10/04/2013**

Greenfield Savings Bank
282 Avenue A
Turners Falls, MA 01376

The finance committee will meet at 5:30 P.M.

1.      Convene- Roll call and introduction of guests

2.      Actions
    1. Approve the minutes of the regular meeting held on September 9, 2013
    2. Approve the minutes of the special meeting held on August 26, 2013
    3. Approve the accounts payable warrant for September 2013
    4. Vote on recommended revisions to the Section 8 Housing Choice Voucher Program payment standards
    5. Adopt revised income limits for MRVP
    6. Write off uncollectable tenants accounts receivable for public housing
    7. Award a contract for purchase and delivery of fuel oil
    8. Award a contract for purchase and delivery of propane
    9. Award a contract for recycling services
    10. Approve revision to Ashfield House management agreement reducing HRA’s management fee
    11. Approve revision to job description for Director of Leased Housing
    12. Approve submission of public housing projects to be funded with DHCD “formula funding” for capital improvements
    13. Approve revision to FY2013 budget
    14. Approve FY2014 operating budget
    15. Review draft audit report from the office of the Auditor of the Commonwealth

3.      Other Business
a.      Copies of the FY2012 financial statements will be distributed to the board

4.      Staff reports will be distributed in advance and reviewed at the meeting.

5.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director

HRA Board of Commissioners Annual Meeting- October 2013



HRA Board of Commissioners
Annual Meeting
October 07, 2013 at 6:00 P.M.

Greenfield Savings Bank
282 Avenue A
Turners Falls, MA 01376


1.      Convene- Roll call and introduction of guests

2.      Actions
    1. Review, discuss, and accept the Executive Director’s annual report
    2. Nominate and elect a slate of officers for a term of one year
 3.      Adjourn

This agenda was prepared by Robin Sherman, Executive Director